Administrative Assistant

Administrative Assistant

We are looking for a dependable Administrative Assistant to support a busy tax department within a CPA firm in Ohio. This contract position with potential for a permanent role is ideal for someone who enjoys keeping office operations organized, managing multiple priorities, and contributing to a collaborative team environment. The role is fully onsite and offers the opportunity to build new skills while supporting seasonal workload increases during key tax periods.

Responsibilities:

• Provide day-to-day administrative support for the tax team by preparing documents, organizing files, and helping maintain efficient office workflows.
• Answer incoming calls, greet visitors, and handle general front-office tasks with professionalism and strong customer service.
• Enter, update, and verify information accurately across internal records, ensuring documents and data remain complete and well organized.
• Use Microsoft Office applications to create correspondence, format reports, manage spreadsheets, and support routine department needs.
• Assist with document management activities, including scanning, routing, and maintaining electronic files within systems such as Share File or Go File Room .
• Coordinate schedules, manage deadlines, and help the department stay on track during high-volume periods, especially throughout tax season.
• Support accounting-related administrative tasks as assigned while maintaining attention to detail and confidentiality.
• Contribute to team success by adapting to changing priorities, taking on additional responsibilities, and providing dependable onsite support Monday through Friday.
• Work additional hours, including occasional weekends, when business demands increase during peak filing periods.