Administrative Assistant

Administrative Assistant Responsibilities

• Making a memorable first impression to callers and visitors to our office, ensuring that the office space is first class.
• Coordinating client meetings, including scheduling & preparing conference rooms, ordering lunches, and preparing materials.
• Back up to answering phones.
• Help with maintaining breakroom, stocking supplies, setup/clean up when office lunches are brought in.
• Scheduling and coordinating office events, such as lunch & learns, happy hours, training sessions, busy season activities, town hall meetings, etc.
• Maintaining office calendar and creating the monthly office newsletter.
• Receiving/sending mail and express packages.
• Utilizing various software tools and applications.
• Typing correspondence, reports and other documents as needed.
• Scanning, copying, printing, binding and filing projects.
• Coordinating travel arrangements, hotel rooms, and rental car reservations for office associates.

• Supporting local events and sponsor ships, including venue selection, invitations, ordering food, name badges, swag purchases, etc.
• Coordinating registrations, payments and approvals for event participation.
• Maintaining marketing materials, giveaways, collateral and supplies in the office.
• Assembling physical and digital sales packets as needed for advisors.
• Being a local liaison to the corporate marketing team.
• Identifying office associates and activities for social media and public relations use.
• Assisting with Salesforce updates, PowerPoint presentations, prospect / client list creation, etc.

• 2+ years in a professional office setting.
• Experience coordinating the logistics of meetings and events.
• Knowledge of various tax software packages, a plus.
• Experience working in a deadline focused environment.
• Strong ability to communicate verbally and in writing across all levels of the firm.
• Intermediate knowledge of Microsoft Word, Adobe PDF, PowerPoint and Excel.
• Ability to display a professional office demeanor and business etiquette.
• Willingness to tackle new challenges and projects.
• Ability to learn new processes and best practices.
• Desire to find new opportunities to bring value to the role.
• Ability to multi‑task while providing outstanding customer service to external and internal clients.

We Put People First in all that we do. Our associates are our greatest assets and we provide programs and benefits that encourage growth and development and align with their needs and goals. This includes benefits focused on physical and mental health, paid time off for volunteering and diversity‑related activities, flexible work arrangements, and more.

Rehmann is an Equal Opportunity Employer.