Clerical Assistant; Part-Time

Clerical Assistant (Part-Time 30 Hours)

Positive Education Program PEP Prentiss - Cleveland, Ohio

Job purpose:

Assists the Therapeutic School Office Manager in the day to day operations of the center, including answering phones, filing and assisting with the lunch program.

Duties and responsibilities:

• Align practice and work with the agency mission, vision, guiding principles, the trauma-informed Sanctuary Model®, the Neurosequential Model and the Re-ED philosophy.
• Assists Office Manager in daily operation of day treatment center.
• Acts as center receptionist, as determined by center programming.
• Assists in monitoring and upkeep of Individual Client Records (ICR) and van usage paperwork.
• Monitors lunch program data collection and reporting on a daily basis to the Lunch Program Administrator.
• Oversees inventory and storage of breakfast items and milk/juice supplies plus organization and distribution of breakfast and lunches.
• Ability to handle telephone operations, including but not limited to, distributing calls, making appointments, taking messages, allowing access to building, etc.
• Performs general clerical duties, including but not limited to, filing, duplications, and record keeping as assigned by the Principal and/or other staff.
• Ability to operate office equipment, including but not limited to, computer, copy and fax machines, etc.
• Participates in all required trainings, including but not limited to;
  First Aid, CPR, Blood Borne Pathogens, Cultural Responsiveness, and Standards of Practice.
• Participate in staff development activities, parent conferences, team meetings, and staff meetings as scheduled or assigned.
• Ability to work respectfully with a culturally diverse population of clients.
• As a representative of the agency and profession, present self with decorum and in dress that is appropriate to the day's activities.
• Adhere to PEP policies and procedures.

Qualifications:

• Minimally High School Diploma.
• Successful secretarial experience.
• Word processing, Microsoft Excel, and Outlook skills.
• Knowledge of office dynamics and administrative process.
• Ability to complete assigned tasks under stressful situations.
• Effective verbal and listening communications skills.
• Excellent interpersonal skills and the ability to work effectively with others.
• Effective organizational skills and attention to detail with a high level of accuracy.
• Ability to make appropriate decisions and use sound judgment.
• Displays professionalism and team-oriented attitudes.

Physical requirements:

• Ability to lift 0-10 pounds.
• Ability to use a computer and keyboard (eye-hand coordination and repetitive movements related to keyboarding). Can limit period of time doing computer work or take breaks per physician instruction.
• Can sit or stand per physician instructions. Take breaks as needed per physician instruction.

Direct reports:
None

Position Type:
Part-time

• Steve Rogaski
• 6393 Oak Tree Boulevard South
• Independence, Ohio 44131
• Phone:
• Email: steve.rogaski