Legal Secretary

Job Overview

The legal secretary supports multiple labor and employment litigation attorneys (4+) by providing a full range of support, including preparation and revision of correspondence, pleadings, and documents; e-file pleadings; legal research; calendar maintenance; and various office and client filing. The role also involves office-wide administrative functions.

• Prepare/revise correspondence, pleadings, documents and other clerical assignments as directed.
• Handle complex and confidential time‑sensitive material.
• Assist with billing review, inquiries and collections.
• Maintain calendars, CLE, reports and time records.
• Book and organize travel arrangements and expense reimbursement.
• Maintain docketing for litigation attorneys.
• Transcribe electronic dictation and schedule depositions.
• Assist with conflict checks and open new client engagements as requested.
• Communicate regularly with clients.
• Provide backup support to attorneys as needed.
• Participate in office and client filing duties.
• Proofread documents.

• At least 3 years recent litigation secretary experience, including electronic filing.
• Experience supporting labor and employment law matters (a plus).
• Knowledge of state and federal rules and procedures, and procedures with state and federal agencies.
• Solid understanding of technical legal terminology and court filings.
• Experience with trial preparation and briefs.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with law firm software including billing, expense, document management (a plus).
• Excellent verbal and written communication skills.
• Strong proofreading skills.
• Ability to meet deadlines, balance workload, and take initiative.
• Strong interpersonal skills and ability to work well in a cooperative, small office environment.

High school diploma or equivalent required; 4‑year college degree preferred.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.