Administrative Specialist

Job Title

Job Description

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Duties described below are at the highest grade advertised. Duties assigned at lower grade levels will be of more limited scope, performed with less independence and limited complexity; duties will be commensurate with the grade of selected employee.

Providing executive level administrative and logistical support to the Office of the Center Director.

Utilizing Adobe Acrobat and Microsoft Office 365 applications (e.g., Word, Excel, PowerPoint, One Drive, SharePoint, and Teams) to create, edit, manage, share, and collaborate on documents, spreadsheets, presentations, and other business resources.

Managing executive calendars, coordinating and scheduling meetings and briefings, securing meeting locations and securing alternate representative by another official when appropriate.

Attending and providing administrative support for meetings, as appropriate.

Creating executive correspondence concerning management and administrative matters, ensuring all documents comply with established policies and procedures.

Providing day to day administrative responsibilities for office management and staff, such as directing phone calls, receiving and greeting visitors, sorting and distributing incoming mail, and maintaining files and records.

Evaluating and improving office operations for organization and efficiency.

Communicating updates and providing guidance to Directorate level administrative staff, ensuring consistency in center processes and administrative services.

Creating and/or maintaining organizational charts and distribution lists for senior staff.