Property Management Administrative Assistant

Property Management Administrative Assistant

Job title
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Full-time

To provide prompt and efficient executive level administrative support for Property Management department. This position will be part of a team that is responsible for the day to day operations of one of the largest scattered site rental property portfolio's on the west side of Cleveland.

• Set up and maintain accurate files and records that may be easily accessed by all, including correspondence, lease and brokerage agreement files.
• Handle correspondence, telephone contacts, and incoming mail, including confidential materials, in a professional and expedient manner; administer e‑mails, send and forward to appropriate people.
• Type and compose letters, meeting agendas, minutes, purchase orders, contracts, memos, variances, narratives, vendor contracts, brokerage agreements, Letters of Intent, and construction contracts as directed.
• Photocopy, fax, scan and file administration as needed.
• Assist the Property Management department with investor reports, projects and presentations: organize, research and gather required data; prepare materials, compile statistical information, and other special projects as required.
• Use Outlook, MS Word, Excel and other similar programs; produce accurate documents, presentation materials, charts and graphics within established deadlines.
• Assemble and distribute lease documents; scan into the network and maintain the tenant lease file with accuracy and timeliness.
• Greet visitors, screen incoming calls, schedule appointments, maintain calendar and prioritize activities.

• Previous office experience preferred.
• Experience with Microsoft Office programs (Outlook, Word, Excel, Access, PowerPoint).
• Strong work ethic, positive attitude, and good judgement.
• Desire to work as part of a team with a strong focus on client needs.
• Excellent communication and listening abilities.
• Organizational skills; ability to manage projects effectively and on time.
• Ability to exercise discretion and maintain confidentiality.
• Analytical and detail‑oriented.
• Ability to handle multiple tasks/assignments.
• Schedule will fluctuate Monday through Friday from 9 AM through 7 PM.
• Pay is $12 /hr depending on experience.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

All your information will be kept confidential according to EEO guidelines.