Administrative Assistant

Job Title

Administrative Assistant

The Human Resources Generalist

The Administrative Assistant plays a key role in maintaining an organized and efficient office environment. This entry-level position provides administrative coordination across the organization; supporting managers, employees, and visitors and assists with a variety of clerical tasks. The role also assists with onsite meetings and daily operational needs as they arise.

• Processing all mail and package deliveries, ordering and managing office supplies, and acting as a point person for vendor coordination while following established policies and procedures.
• Answering phones, greeting visitors, and directing inquiries with a positive customer‑centric attitude.
• Organizing appointments, meetings, and travel arrangements for a variety of stakeholders.
• Performing data entry and expense report processing, preparing business correspondence, reports, and presentations as requested.
• Acting as the main point of contact for internal and external clients, visitors, vendors, stakeholders, and outside service providers by delivering timely responses and excellent customer service.

• Providing support with internal and external event planning and coordination, including basic scheduling, setup, and communication tasks.
• Writing, editing, and distributing business memos, reports, emails, letters, and forms while maintaining accurate records in both electronic and physical formats.
• Completing additional entry‑level tasks as assigned.

• Education:
  
  High school diploma or equivalent; associate’s degree preferred.
• Experience:
  
  Prior administrative, clerical, or office assistant experience; experience as a receptionist / front office a plus.
• Technical
  
  Skills:
  
  Basic proficiency in Microsoft Office Suite, including Excel and PowerPoint, familiarity with office equipment, and ability to learn administrative software systems.
• Soft Skills:
  
  Strong verbal and written communication skills, effective time management, attention to detail, and problem‑solving abilities.
• Other:
• Ability to use critical thinking and sound judgment in daily tasks.
• Capable of multitasking, working independently, and maintaining confidentiality.
• Works effectively in a collaborative, team‑oriented environment.
• Able to prioritize and manage multiple responsibilities in a fast‑paced setting.

• Light lifting up to 50 pounds may be required.
• Corporate offices reachable by elevator; should be able to climb stairs in case elevators aren’t functioning.
• General office noise and HVAC.
• Ability to sit and/or stand and operate a computer with the ability to multitask across many software communication and data entry programs while using a telephone device for several hours a day.
• May be exposed to hazardous chemicals, biohazards, etc.
• Candidate must have the ability to maintain punctual daily in‑person attendance.

This is not a remote position and requires in‑office hours Monday through Friday 8:00 a.m. to 4:30 p.m. in the Cleveland office.

$25 – $29 per hour

• 100% employer‑paid medical for single coverage effective on your date of hire and 50% employer‑paid medical for spouse/dependent coverage.
• 100% employer‑paid dental & vision for entire family.
• No cost for employee coverage for Group Term Life, Short & Long Term Disability.
• 4% retirement contribution with employer match.
• Paid Family Leave Program.
• Generous PTO plan & holiday program.
• Flexible work schedule & employee referral program.
• Currency may vary by work state, depth of education & experience, geographic region/territory.

Cleveland Diagnostics is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. All employment decisions are made without regard to race, creed, religion, color, national origin, and ancestry, known or perceived mental or physical disability, age, marital or familial status, pregnancy or related medical conditions, sex/gender (including pregnancy/childbirth, sexual orientation and gender identity or expression), transgender status, domestic violence or sexual assault victim status, genetic information, military or veteran status, or any other status protected under applicable federal, state, or local laws.

EEO is the Law. Applicants can learn more about the company’s status as an equal opportunity employer by viewing the federal EEO is the Law poster on our careers page. Accommodations are available for applicants with disabilities.