Temporary, Part-Time Private Events Coordinator

Temporary, Part-Time Private Events Coordinator

University Circle Inc. / Posted July 20, 2026

Reports to: Chief Marketing and Experience Officer
Status: Temporary, Part-Time

Term: As soon as possible through October 31, 2026

Hours: Approximately 15–20 hours per week, with occasional evening and weekend availability

Location: University Circle, Cleveland, Ohio

Pay range: $25-$30 per hour, depending on experience

Position Summary

University Circle Inc. is seeking a temporary, part‑time coordinator to support private events held at Wade Oval. This person will help keep each event organized from planning through event day by tracking required materials, communicating with clients, attending planning meetings and site visits, and providing on‑site support.

The coordinator will follow established UCI processes and raise potential issues, missing information or unusual requests to full‑time UCI staff for direction.

• Serve as the primary day-to-day contact for assigned private event clients.
• Provide responsive, professional and helpful customer service throughout the planning process and on event day.
• Track event plans, deadlines, permits, insurance, site plans, vendor information and other required materials.
• Follow up with clients regarding missing or incomplete information.
• Maintain organized and current files for each event.
• Attend client planning meetings, calls, walkthroughs and site visits as needed.
• Document decisions, updates and outstanding items.
• Share regular status updates with UCI staff.
• Flag potential safety, property, permitting, contract or logistical concerns for review by full-time UCI staff.
• Prepare event‑day information and materials for UCI staff and vendors.
• Provide day‑of event support, including client and vendor check‑in, site access, setup coordination, monitoring activity on Wade Oval and communicating issues to UCI staff.
• Assist with event closeout, invoicing, site checks and documentation of any incidents or property concerns.

• Two or more years of experience in event coordination, venue rentals, hospitality, customer service or a related field.
• Strong organization and attention to detail.
• Clear and professional written and verbal communication.
• Ability to manage multiple events and deadlines at the same time.
• Comfort following established procedures and escalating issues when needed.
• Ability to work independently while staying closely connected to the UCI team.
• Proficiency with email, calendars, spreadsheets and shared digital files.
• Availability for occasional evenings and weekends, including private event dates.

Please submit a cover letter and resume to (Use the "Apply for this Job" box below).
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University Circle Inc. is dedicated to fostering an inclusive workplace that thrives on diversity. We acknowledge that this journey is continuous, and we are committed to an ongoing process of inclusion. As an equal opportunity employer, we stand against discrimination based on race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or other characteristic protected by law.

Our commitment is to nurture an environment where all employees can flourish and bring their unique perspectives and experiences to the forefront. We believe that people matter in the goals that we aim to accomplish. Our organizational values are Collaboration, Community, Character.