Executive Assistant

Provides administrative support to President & CEO:

Coordinates meeting logistics, correspondence, and travel arrangements for the CEO. (This role does not manage the CEO's personal calendar; staff book directly on Outlook.)

Maintains the CEO's recurring calendar holds (focus time, prep, travel, priority commitments) and protects them as internalteambook directly into open time.

Steps in only when a booking lands inside a hold or creates a genuine conflict, resolving it directly with the requester.

Tracks the CEO's active projects andcommitments, anddrives follow-upso nothing is dropped.

Prepares agendas, briefing materials, and follow-up notes for the CEO's meetings.

Able torepresentthe CEO and make sound decisions on her behalf when she is unavailable or at less than full capacity.

Provides support to CHSC Board of Directors:

Prepares all board and committee meeting agendas and materials.

Manages board and committeecalendars, andruns scheduling polls for meetings and events.

Maintains the board roster and supports board member recruitment, onboarding, and offboarding.

Attends board and committee meetings to take and distribute minutes.

Supports the organization's strategic planning process: scheduling, materials, tracking action items, and follow-up.

Coordinates board social events.

Ensures communication accommodations are in place for all board and committee meetings.

Participates as an adjunct member of thesenior management team including scheduling meetings and retreats, coordinating agendas, and assigning follow-up tasks.

Plans agendas for monthly all-team meetings.

Coordinatesaccessibilityaccommodations (ASL interpreting, captioning, and related needs) for all-team meetings.

Works with speakers and presenters ahead of time to ensure they are prepared.

Plans and executes two staff events per year.

Fundraising and Donor Relations

Supports corporate fundraising initiatives and campaigns.

Helps the CEO steward and cultivate donor relationships, including tracking touchpoints, drafting correspondence, and coordinating donor meetings.

Technology and Systems

Builds out and maintains

SharePoint sites for the board and the all-team, extending what the CEO has already started rather than needing it rebuilt from scratch.

Uses AI tools (e.g., drafting, summarizing, meeting prep, research) as a standard part of daily workflow to move faster and produce better work.

Identifieswhere technology can remove steps from aprocess, andproposes and implements those fixesin collaboration with CEO and Team.

Other duties as assigned byCEO.

Education/Experience/Skills

Bachelor's degree required;advanced degree or equivalent professional experiencea plus. No specific credential is required, but the candidate should havea track recordof increasing responsibility in executive support, project management, or nonprofit operations, ideally including exposure to board governance.

5+ years of experience supporting a senior executive, board, or comparable high-accountability environment.

Demonstrated ability to manage a complex, competing set of priorities across board governance, staff operations, and donor relationships without close supervision.

Sharp, intuitivejudgment:reads situations quickly and adapts without needing detailed instructions.

Self-directed and reliably punctual; follows through on commitments without reminders.

Composed under pressure;trustworthy with confidential and sensitive information.

Genuine skill at making people feel respected, prepared, and at ease, whether a board member, a donor, or a colleague.