Program Assistant

Ministry Team Education for Faithful Action Ministries

Reports To Minister and Team Leader, Education for Faithful Action Ministries

FLSA Status Non-Exempt

Salary Grade 5

Full-Time/Part-Time Full-Time

Category National and Global Ministries, Cleveland, Ohio

Starting Salary $45,000

Description

The Program Assistant provides administrative and logistical support for projects, initiatives, and programs to the Cleveland-based Program Ministers. Participate as part of the Administrative Support Network for communal support across the ministries as necessary.

• Support the mission and goals of the United Church of Christ across all programs and ministries.
• Assists in drafting, editing and disseminating written communications and in responding to email and other correspondence for the team.
• Conducts research and provides support to program ministers related to projects and programmatic efforts.
• Arranges travel reservations and organizes travel logistics for program ministers.
• Maintains and manages the program ministers’ calendar and coordinates and submits content for the team calendar to inform others of activities and whereabouts.
• Maintains data management and filing for team projects/programs.
• Records notes and action minutes at program team meetings and prepares briefs on key program issues, as assigned.
• Compiles and disseminates program materials and documents.
• Maintains accountability to administrative systems and procedures, including submitting expense reimbursements and credit card reconciliations by the deadlines.
• Participates actively in staff meetings and retreats when requested
• Plans, tracks, and reports on program ministers’ work in support of team coordination and synergy.
• Contributes content for ministry communications and marketing materials, such as the Justice newsletter etc.
• Develops and maintains professional and courteous relationships with UCC national and conference staff, community and religious partners and other constituents; serves as a positive role model by exemplifying values which are consistent with the United Church of Christ.

The requirements listed below are representative of the knowledge, skills and/or abilities required to perform successfully in this position

• A minimum of four years demonstrated office administration skills and project management experience including the ability to manage multiple projects simultaneously
• A college degree or equivalent experience, or a combination of academic study and experience, preferred.
• Evidence of being a self-starter, able to prioritize work and perform with minimum supervision in the areas of planning, organizing, coordinating and making decisions and judgments relating to assigned projects and other responsibilities.
• Strong creativity; ability to utilize existing resources to generate new ideas, forms, methods and interpretations.
• High level of interpersonal and analytical skills; desire to work in a team environment.
• Excellent written and verbal English skills, including ability to conceptualize and develop print resources and public speaking skills.
• Demonstrated ability to give careful attention to details and ability to prioritize and handle multiple projects at one time.
• Ability to maintain confidentiality and to exercise discretion and judgment.
• Desire and sensitivity to work in diverse racial, ethnic, cultural and religious settings with commitment to pluralism in the workplace as well as in one understands of mission.
• Demonstrated ability to work collaboratively and collegially as well as independently.
• Advanced computer skills: MS Outlook, Word, Excel, Power Point; software and internet technology skills, including social media platforms.

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