Secretary, Administrative​/Clerical

Secretary

The Secretary duties include, but are not limited to:

• Providing administrative support for the Chief of Staff, as well as the Executive Leadership Team (ELT) and other service areas that need support.
• Performing secretarial duties, such as screening calls and visitors, scheduling appointments and meetings, making referrals and communication information appropriately.
• Answering questions regarding internal processes, scheduling, staffing, payroll, recruitment, directives, policies and procedures and reports.
• Preparing documents for meetings such as Power Point presentations, graphs, spreadsheets, and meeting agendas. Taking and transcribing meeting minutes and developing standardized documents.
• Coordinating numerous HR related support actions including daily use of Management Self-Service (MSS) as well as managing the full life cycle of performance appraisals via ePerformance for employees reporting to executive leadership.
• Serving as record control officer for the Chief of Staff's Office, which may include employee competency folders, service records, and personnel actions.
• Serves as Timekeeper (VATAS), Training Management System (TMS) Administrator, and ADPAC. Ensuring appropriate leave requests are entered into VATAS for sick, annual and military leave and overtime and compensable time.
• Monitoring use of services, supplies and equipment for the department and ensuring par levels are sustained.
• Track suspense actions for programs related to programs changes, congressional inquiries, VISN reports and EEO inquiries.
• Having knowledge of various types of contracts, techniques or requirements (for example, Federal Acquisition Regulations) for contracting or procurement, and contract negotiation and administration.
• Using data from multiple sources, develops resource needs business cases and presents them to ELT and others. Develops sound analyses and presents in such a way that could be understood by those knowledgeable with the subject.
• Diagnosing problems or issues, identification and gathering of relevant information, formulation and evaluation of alternative solutions or courses of action, and selection or recommendation of the preferred solution or course of action.

Promotion Potential:
The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule:

Monday-Friday, 8:00 am-4:30pm

Telework:
This position may be authorized for Ad-hoc telework. Telework eligibility will be discussed during the interview process.

Virtual:
This is not a virtual position.

Position Description/PD#:
Secretary/ PD95282-0 and PD95283-0

Relocation/Recruitment

Incentives:

Not Authorized

Critical Skills Incentive (CSI):
Not Approved

Permanent Change of Station (PCS):
Not Authorized