Office Assistant - Executive Level with Security Clearance

Executive Office Assistant - Dean's Office

Location:

Cleveland, OH

Schedule:

Full-Time | Onsite Are you a highly skilled administrative professional with a passion for supporting executive leadership in a fast-paced environment? Join the Dean's Office team and play a key role in ensuring seamless operations at the highest level of academic administration.

Key Responsibilities:

* Provide direct support to executive management, including the Chief of Staff and Dean, by managing calendars, arranging travel and meetings, and welcoming guests.
* Prepare, edit, and maintain correspondence, reports, presentations, letters, and newsletters on behalf of the Dean's Office.
* Track projects and assist the Chief of Staff in developing and maintaining Gantt charts for various office initiatives.
* Serve as a back-up scheduler for the Dean and help organize meetings, agendas, and follow-up tasks.
* Maintain and update internal resources such as phone lists and org charts using Microsoft Office Suite.
* Assist in maintaining and updating the Dean's Office website (training in Drupal provided).
* Perform advanced computer tasks and may provide guidance or training to others on software systems.
* Handle highly confidential information with professionalism and discretion.
* Conduct internet research and provide analytical and problem-solving support as required.

Qualifications:

* Minimum 3-5 years of executive office experience required (10+ years strongly preferred).
* College education preferred; candidates with 10+ years of executive support experience without a degree are welcome to apply.
* Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Strong interpersonal, communication, leadership, negotiation, and organizational skills.
* Demonstrated ability to excel in fast-paced, confidential environments.
* Experience updating websites and a willingness to learn new software (Drupal training provided). Why Apply?
* Work closely with university leadership and contribute to meaningful projects.
* Flexible pay rates for highly qualified candidates, especially those with technical aptitude for digital content management.
* Collaborative environment with opportunities for ongoing training and professional development. Once you apply, you'll proceed to next steps if your skills and experience look like a good fit. Helping you discover what's next in your career is what we're all about, so let's get to work. Apply to the Execuitve Office Assistant! .