Sales Administrator

Sales Administrator

The Sales Administrator provides essential operational support to the sales team, ensuring smooth execution of day-to-day activities. This role focuses on administrative coordination, document preparation, invoicing accuracy, and maintaining organized, professional sales materials. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced, customer-focused environment.

• Sales Documentation & Presentations
  • Create, update, and format PowerPoint presentations, sales decks, and proposal materials.
  • Maintain consistent branding, messaging, and visual quality across all sales documents.
  • Support preparation of client-facing materials for meetings, demos, and events.
• Invoicing & Order Processing
  • Prepare and issue customer invoices with accuracy and timeliness.
  • Track invoice status, payments, and follow-ups.
  • Coordinate with finance to resolve discrepancies or billing questions.
• Sales Operations Support
  • Manage and update CRM records, sales logs, and customer information.
  • Assist with quote generation, contract preparation, and documentation workflows.
  • Support reporting activities, including weekly sales summaries and pipeline updates.
• Administrative Coordination
  • Schedule meetings, coordinate calendars, and assist with internal communication.
  • Organize digital files, maintain shared folders, and ensure documentation is up to date.
  • Provide general administrative support to sales leadership and account managers.

• Strong proficiency in Microsoft PowerPoint, Excel, and Word.
• Experience with invoicing systems or basic accounting workflows.
• Excellent attention to detail and organizational skills.
• Strong written and verbal communication abilities.
• Ability to manage multiple tasks and deadlines with minimal supervision.
• Prior experience in sales support, administrative roles, or customer service preferred.

• Reliable, consistent follow-through.
• High-quality document preparation and presentation skills.
• Comfortable working with numbers and billing details.
• Proactive problem-solver who anticipates needs.
• Team-oriented with a service mindset.