Project Specialist

Reports To

Program Director, Rotational Workforce Program

1300 East Ninth St., Ste 1015, Cleveland, OH 44114

The Project Specialist supports the administration, execution, and continuous improvement of the Rotational Workforce Program, a nationwide multi-trade contract labor initiative serving shipyards and industrial clients. The program provides skilled and mobile trades personnel—including welders, pipe fitters, machinists, and electricians—to critical U.S. naval shipbuilding and repair operations across multiple sites.

The Project Specialist serves as a key administrative and analytical resource within the program, performing a blend of project administration, data analysis, procedural development, and workflow optimization. This position requires exceptional flexibility, strong communication skills, and the ability to handle both repetitive administrative duties and independent, higher-level strategic tasks.

• Support day-to-day program operations, including documentation, reporting, scheduling, and data entry.
• Assist with workforce timekeeping, labor tracking, and reconciling client remits across multiple project sites.
• Maintain accurate records of personnel assignments, certifications, and project deliverables.
• Coordinate with HR to support onboarding, personnel management and recordkeeping.
• Prepare and distribute reports, presentations, and correspondence on behalf of the Program Director.

• Collect, organize, and analyze operational data to identify trends, inefficiencies, and opportunities for improvement.
• Develop and maintain dashboards, tracking tools, and reports using tools such as Excel, Power Query, PowerBI, and Microsoft Access.
• Support the development and standardization of workflows, forms, and procedures to improve program efficiency.
• Provide input on process automation and digital solutions for recurring administrative tasks.

• Assist in the preparation of presentations and briefings for management, customers, and partners.
• Communicate clearly and professionally across multiple organizational levels and disciplines.
• Participate in the creation, review, and refinement of operating procedures and program documentation.
• Contribute to lessons-learned sessions and support corrective action implementation.
• Proactively identify areas where program operations can be made more efficient or data-driven.

Associate or Bachelor’s degree in Business Administration, Project Management, Data Analytics, or a related field; equivalent experience considered.

1–5 years of experience in project administration, data analysis, or operational support.

Proficiency with Microsoft Office Suite, especially Excel, Word, PowerPoint, and Access.

Experience using Power Query, PowerBI, pivot tables, or similar data analysis/visualization tools preferred.

Excellent organizational, written, and verbal communication skills.

Strong attention to detail and ability to manage multiple priorities under tight deadlines.

Willingness to perform both routine administrative tasks and higher-level analytical work.

Experience with Sharepoint and other collaboration tools (e.g.Microsoft Teams, One Drive, or similar)

Familiarity with labor programs, timekeeping systems, or workforce scheduling tools.

Knowledge of workflow development or process documentation best practices.

Primarily office-based, with occasional visits to shipyard or field sites.

May involve periodic travel for meetings, audits, or program support.

Fast-paced, dynamic environment requiring adaptability and initiative.

Annualized salary of $70,000 - $90,000. Negotiable based on experience. Position will be exempt.

The Company designates holidays each year at its sole discretion, and a calendar will be provided to employees for each calendar year, but generally most federal holidays and a holiday shutdown.

• major medical with either a PPO or HSA option
• dental
• vision
• company-paid life insurance and STD
• opportunity to participate in an FSA account
• 401k plan with immediate eligibility and a…