Administrative Assistant

Cleveland Diagnostics Inc., a leader in precision cancer diagnostics, seeks an organized Administrative Assistant to support our Administration & Clerical team. In this role, you will manage calendars, schedule meetings, coordinate travel, and prepare correspondence, reports, and presentations. You will maintain electronic and paper records, assist with invoice processing and expense reports, and support onboarding and departmental projects. The ideal candidate is detail-oriented, proficient with MS Office, comfortable handling confidential information, and able to communicate effectively with scientists, clinicians, and business staff in a fast-paced, mission-driven environment.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for departmental leaders
• Arrange travel, prepare itineraries, and process related expense reports
• Draft, format, and proofread correspondence, reports, and presentations
• Maintain organized electronic and paper filing systems for departmental records
• Assist with invoice processing, purchase orders, and basic budget tracking
• Support onboarding logistics for new team members (scheduling, documentation, access)
• Coordinate logistics for internal meetings, trainings, and small events
• Handle incoming calls, emails, and inquiries with professionalism and discretion
• Prepare meeting agendas, take minutes, and track follow-up actions
• Safeguard confidential and sensitive information in accordance with company policies

Required Skills

• Calendar management
• Travel coordination
• Expense reporting
• Document preparation and formatting
• Microsoft Word
• Microsoft Excel
• Microsoft Power
• Point
• Electronic filing and records management
• Basic accounting or invoicing
• Professional written and verbal communication