Operations Specialist​/Payment Processing

CUYAHOGA COUNTY VETERANS SERVICE COMMISSION

Operations Specialist

Finance Operations Mgr.

HOURS: 8:00 AM – 4:00 PM (40 hours weekly)

GS 6 ($47,414 – 61,638)

STATUS:
Classified;
Non-Exempt

Health insurance, vision, dental, life insurance, retirement plan (OPERS), generous paid time off (12 holidays, 10 vacation days, 15 sick days, 3 personal days, birthday), longevity incentives, tuition reimbursement, gym membership reimbursement.

• Maintains the accounts payable, accounts receivables, and reimbursements
• Prepares all paperwork for the ordering of office supplies and other equipment/materials; performs routine purchases; reconciles business supply orders
• Maintains adequate supplies of vouchers, bus tickets, meal tickets, food and gas cards
• Conducts annual and periodic inventories of office equipment and supplies
• Maintains the mileage and maintenance of CCVSC vehicles
• Performs reconciliation processes to maintain various financial controls, i.e. bus tickets
• Process utility payments and furniture invoices, verify amount authorized in eVetAssist, notify companies of intent to pay, process vouchers as they return to the VSC, verify client and vendor signature and the vendor information on voucher and the vendor is authorized by the Auditor’s system.
• Update utilities and vouchers as paid in eVet Assist
• Prepare batch schedule that remains in the office; organize files of utilities/vouchers
• Produce office voucher for authorization signature by FOM
• Process affidavits for lost vouchers; handle and file voids for vouchers
• Audit store receipts for compliance with Veterans Service Commission
• Customer service/research for all vendors regarding payment of financial assistance
• Serve point of contact for client and vendor payment inquiries
• Perform special projects as assigned by FOM
• Assume the basic departmental duties in absence of the FOM
• Responsible for maintenance and upkeep of shared amenities

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Responsible for back-office support of CCVSC operations including, but not limited to, payment processing, order processing, time and attendance, payroll, and inventories.

Note:
Other duties and responsibilities may be assigned to this position at the discretion of the Executive Director. Activities defined in the above position description do not preclude or exempt the employee from performing other related or non-related duties as may be required to maintain an effectively functioning office.

Revised 09/2026