Program Coordinator, Adult Programs & Services

Job Details

Job Location:

College Now - Cleveland, OH 44113

Position Type:
Full Time Education Level: Bachelor's degree preferred

An established leader in the Northeast Ohio civic landscape, College Now has been changing the lives of students in our region since 1967. We do this by providing college and career access advising, financial aid counseling, and scholarship and retention services to students from middle school through adulthood. An individual filling this position can expect to have a direct impact on Northeast Ohio students and families.

When you work for College Now, you are part of an innovative and visionary team,committed to College Now's mission, vision and values as we are committed to creating a collaborative workplace for team members. Offering superior benefits, ample opportunities for professional growth and development, and the chance to make an impact on the community, College Now is where careers are made and grown.

Position Title:

Program Coordinator, Adult Programs and Services

Status:
Full-time, Non-exempt

Standard

Hours:

40 hours/week; occasional evening and weekend hours

Location:

Rotating between office location and school or partner sites in the community; hybrid - 3 days in office and 2 days remote

Reports To:

Director of Adult Programs and Services

Assigned To:
Access Programs & Services

Salary Range: $43,000 - $48,000, commensurate with relevant experience

The Program Coordinator provides overall administrative support and coordination for programs and advising services. The Program Coordinator interfaces with employees at all levels including outside vendors and suppliers. The coordinator role is essential to keep programs running on time and on budget. The coordinator is responsible for supporting scheduling, expense documentation, preparing and updating policies and procedures, assisting with the logistics of program execution.

Must be detail-oriented and able to manage multiple deadlines; especially as emergencies arise.

• Program Design, Planning
  • Support the implementation of and adjustment of processes and operations for programs as they are planned or designed.
• Program Operations, Management, and Monitoring
  • Order and coordinate the delivery of all supplies and refreshments necessary to run each unique program, including materials for daily operation, instruction, special events, and parent sessions.
  • Manage electronic registration process for programs, including tracking numbers, confirming registrants, and sharing registrant information with each site in a timely manner.
  • Coordinate college visits for programs, including the following: ordering transportation, organizing payment for lunch, confirming itineraries, arranging for visits to special programs on or off college campuses.
  • Manage outreach for Comeback Campaigns and other campaigns, including: leading email, text, and outreach calls, tracking outreach and resulting appointments, managing continued follow-up, etc.
  • Maintain a regular presence at program sites to assist with content delivery and/or support.
  • Fill-in in the absence of site personnel, as needed.
• Program Budgeting
  • Make allowable program purchases.
  • Utilize Blackbaud to submit invoices to generate payment via check and reconcile Amex purchases.
  • Maintain up-to-date expense tracking sheet for program knowledge and reconciliation with accounting.
  • Maintain copies of receipts, invoices, and other documentation pertaining to purchases and orders.
  • Stays abreast of College Now accounting policies and procedures.
• Business Development Support
  • Provide managers or directors information or insight into the financial aspects of contracts or partnerships as necessary to manage and/or build relationships.
• Leadership and Development of Staff
  • Prov…