Construction Project Administrator Insurance Compliance

Construction Project Administrator – Contract & Insurance Compliance

Position Title:

Construction Project Administrator – Contract & Insurance Compliance

Location:

Cleveland, Ohio
Job Type: Full-Time
About the Role

We're looking for a detail-oriented Construction Project Administrator to manage project documentation and insurance compliance for a growing construction organization. This role is the backbone of the administrative pipeline — ensuring subcontracts, vendor agreements, and compliance certificates are accurate, fully executed, and risk-free. The ideal candidate thrives in a fast-paced construction environment, has sharp organizational instincts, and takes pride in running a tight, error-free process.

• Prepare, review, and issue standard construction subcontracts, purchase orders, and vendor agreements
• Track contracts through their full lifecycle — signing, revisions, and internal approval routing
• Maintain organized physical and digital contract files, logs, and change orders

• Request, review, and track Certificates of Insurance (COIs) from subcontractors and vendors for alignment with project requirements
• Maintain a compliance log and proactively follow up on expiring policies to reduce corporate risk
• Support project teams with documentation for insurance claims, audits, and wrap-up programs (OCIP/CCIP)

• Serve as the go-to point of contact for project managers, subcontractors, and vendors on administrative paperwork
• Maintain and improve digital filing systems (Procore, Excel, cloud storage) for fast, reliable data retrieval

• 2+ years of administrative experience in construction or real estate
• Working knowledge of construction contracts, lien waivers, and standard insurance requirements (GL, Auto, Workers' Comp, Umbrella)
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with Procore, Sage, or Bluebeam a plus
• Excellent attention to detail, strong communication skills, and the ability to juggle multiple deadlines in a fast-moving environment

Applicants must be authorized to work in the U.S.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.

Your Right to Work - In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.