Office and Finance Manager

Office and Finance Manager

The Office and Finance Manager serves as a key operational partner to the Executive Director and leadership team, ensuring the day-to-day administrative, financial, and logistical functions of the Cleveland Police Commission are executed with accuracy, efficiency, and discretion. This position is responsible for supporting payroll, grant administration, budgeting, vendor payments, and overall office operations while maintaining strict confidentiality and compliance with City policies and procedures.

This role is ideal for a highly organized professional who enjoys structure, understands public-sector finance systems, and takes pride in keeping an office running like a well-oiled machine (without anyone noticing the oil). Under general direction, supervises and assigns the work performed by clerical staff members in a work unit. Performs other job related‑duties as required.

High School Diploma or GED required. Three years of full-time paid experience in business administration, accounting, or office management required. Valid state of Ohio Driver's license required. (Substitution: One year of college training for each year of experience lacking, up to two years.) Must be able to lift and carry a minimum of twenty pounds. Must be computer literate and proficient with Microsoft Office Suites.

• Maintain accurate and up-to-date records of expenditures, encumbrances, and payments.
• Track and update the CPC budget on an ongoing basis for Executive Director review and approval.
• Assist in the development, preparation, and monitoring of the Commission's annual operating budget.
• Utilize City financial systems to manage, process, and track payments to vendors, consultants, and contractors.
• Support payroll processing and ensure timely submission of required documentation.
• Assist with grant administration, including tracking grant expenditures, maintaining documentation, and supporting reporting requirements.
• Coordinate with City finance, payroll, and procurement departments to ensure compliance with applicable rules and timelines.

• Provide day-to-day administrative support to the Executive Director and CPC staff.
• Handle general word processing, correspondence, document preparation, copying, scanning, and filing.
• Maintain organized electronic and physical filing systems, including confidential and sensitive records.
• Ensure common office spaces, storage areas, and shared equipment are kept organized and functional.
• Order and manage office supplies and coordinate routine office needs.
• Assist with scheduling, meeting logistics, travel arrangements, and preparation of meeting materials as needed.

• Maintain confidentiality of sensitive financial, personnel, investigative, and legal information at all times.
• Ensure records are maintained in accordance with City policies, public records requirements, and internal controls.
• Support audits, internal reviews, or records requests by assembling documentation as directed.

• Serve as a point of contact for vendors, City departments, and external partners on administrative and finance-related matters.
• Support internal coordination between CPC staff, Commissioners, and City offices.
• Assist with special projects and operational initiatives as assigned by the Executive Director.

• Associate's degree in business administration, accounting, finance, public administration, or a related field (Bachelor's degree preferred).
• Minimum of 3-5 years of experience in office administration, finance coordination, or administrative support, preferably in a public-sector or nonprofit environment.
• Demonstrated…