Contract Specialist

Job Title:

Contract Specialist Salary Grade: 17
Division/Department:
Legal/Fiscal Resources Salary: $60,800-$65,664 commensurate with experience

Reports To:

Business Manager Date Posted: 2/27/26
FLSA Status:
Exempt Last Revised: 9/24/25

Insurance:
Comprehensive Health, Dental, Vision, Life and an Employee Assistance Program. Supplemental Life may be purchased at group rates.

Paid Time Off:
Twelve (12) holidays, vacation time (after 6 months) of three (3) weeks per year for the first eight (8) years of service, and sick time.

Retirement:
Ohio Public Employees Retirement System (OPERS) with 14% annual employer contribution and Deferred Compensation Plans.

The Contract Specialist develops and coordinates the procurement of contracts for the Court. This person will serve as point person with vendors while providing fiscal oversight and monitoring contracts.

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for disabled persons covered by the Americans with Disabilities Act, in accordance with its requirements.

Prepares and processes Requests for Proposals (RFPs), contracts, agreements and amendments for services and programs for the Court; conducts pre-proposal conferences for RFPs; participates/leads RFP review/evaluation teams; assists in the development and negotiation of Memorandums of Understanding (MOU’s), contracts and amendments; monitors and tracks progress of contracts/amendments and their history; utilizes electronic agenda management systems to request and submit contracts/amendments; presents contract/amendment requests for board approval.

Acts as the vendor liaison to ensure all requirements and procedures are met; reviews and ensures receipt of accurate required documentation, such as licenses, certifications and insurance; maintains current records and documentation of vendors; confers with vendors to resolve issues and concerns.

Identifies and responds to all contract service and information needs; assists various Court departments by evaluating and planning best method of procurement of Court’s services and goods; oversees work plans to develop and manage procurement calendar/schedule; keeps various County and Court departments informed on the contract process/status.

Plans and conducts contract monitoring duties to ensure continuity of services; reviews and enters information into various databases and software programs to analyze and report findings; researches and retrieves contract compliance information from various government databases; assists in the development of contract strategies, policies, and procedures to improve processes; maintains up to date knowledge and training of county procurement and contracting policies to ensure purchasing compliance established by the State, County, and Cuyahoga County Court of Common Pleas, Juvenile Court Division.

Assists Court’s departments to develop a budget with the awarded amount from the contract; ensures that budget line items are compliant with contract; makes recommendations based on budget analysis on amount to be awarded when contract is being amended; makes recommendations to adjust budget based on contract spending analysis.

Performs other duties as needed.

Has no direct supervisory responsibility for staff members.

Standard office equipment and office technology such as copy machines, personal computers and telephones.

All court-related information regarding hearings, etc. that the employee may come in contact with by working in the facility.

Works in a general office setting with moderate noise levels. May be subject to interruptions, quick deliverables, and changing work deadlines.

While performing the duties of this job, the employee is required to sit, to speak clearly, and to hear. The employee must occasionally lift and/or move up to 10 pounds.

Must be a self-starter with the ability to work independently…