Events Coordinator

Flexjet and its portfolio of sister brands are seeking an experienced, highly organized, and hospitality‑minded Event Coordinator to help bring our brand to life through thoughtfully curated, high‑touch experiences and engagements. This role is instrumental in executing events that deepen Owner relationships, strengthen brand affinity, create meaningful prospect connections and reinforce Flexjet's position as one of the world's most distinctive luxury brands.

Serving as a steward of hospitality and brand experience, the Event Coordinator will bring precision, creativity and exceptional attention to detail to every interaction. From intimate Owner gatherings and aircraft showcases to philanthropic galas, strategic partnerships and internal celebrations, this role ensures every experience reflects the level of care, sophistication, and service our Owners and guests have come to expect.

Working collaboratively across Marketing, Sales, Global Expansion and EMEA teams—as well as with external agencies, venues and vendors—the Event Coordinator will translate strategic objectives into memorable experiences that foster lasting relationships and deliver measurable business impact.

• Support the development and execution of the annual event calendar in alignment with broader Global Marketing objectives.
• Coordinate assigned events from planning through completion, including aircraft showcases, Owner loyalty and retention events, prospect engagements, internal celebrations and philanthropic fundraising initiatives.
• Manage event logistics, including venue coordination, invitations, registration processes, travel arrangements, run‑of‑show documentation, guest communications and on‑site execution.
• Ensure all event elements reflect Flexjet’s luxury standards and deliver a cohesive, elevated brand experience.
• Maintain detailed project timelines and ensure all deliverables are completed accurately and on schedule.

• Provide world‑class service throughout every interaction with Owners, prospects, guests and internal stakeholders.
• Serve as a primary point of contact regarding event schedules, credentials, accommodations and logistics.
• Support the creation of thoughtful, personalized experiences that strengthen relationships and deepen affinity with the Flexjet brand.
• Represent Flexjet professionally and diplomatically in high‑touch, high‑expectation environments.

• Assist in the development and management of event budgets, expense tracking and post‑event reconciliation.
• Support sponsorship negotiations and vendor contracting efforts to maximize value and event performance.
• Prepare presentations, briefing materials and post‑event recaps.
• Compile event metrics and reporting data to support quarterly and annual performance reviews.
• Coordinate and direct vendors and external partners during event planning and on‑site execution.
• Maintain day‑to‑day relationships with venues, agencies, promotional partners and hospitality vendors.
• Conduct site visits and participate in vendor meetings to ensure operational readiness and executional excellence.

• Identify opportunities to improve event processes, guest engagement and operational efficiency.
• Coordinate ordering, organization, inventory and distribution of branded merchandise and promotional materials for Owners, guests and employees.
• Support additional marketing initiatives and special projects as business needs evolve within a fast‑paced, collaborative environment.

• Bachelor’s degree in Marketing, Communications, Fashion, Business, Hospitality Management, Luxury Brand Management or a related field.
• 1–2 years of experience producing high‑end, brand‑driven events with an appreciation for exceptional hospitality, elevated guest experiences and meticulous execution.
• Experience with ultra‑high‑net‑worth (UHNW) individuals a plus.
• Experience with in the luxury, hospitality, aviation or premium lifestyle marketplace preferred.
• Strong ability to research vendors, conduct market analysis and negotiate contracts while maintaining quality,…