Fiscal Officer

Unclassified

FLSA Status: Non-exempt

Salary: $56,365.40

Pay Range:7

Reports to: Assistant Manager, Business Services Department

Hours: 8:30 a.m.– 4:30 p.m Monday–Friday*

* Hours/Days will vary depending upon the needs of the department.

This job is for you if you enjoy working in a fast-paced environment and can perform calmly and professionally when dealing with tight deadlines. You’ll need your excellent financial and procurement skills, organization, and problem-solving skills. You’ll bring your excellent communication skills, both written and oral, as well as your ability to create consensus. We’re looking for a team player with strong attention to detail, flexibility and adaptability.

Bachelor’s Degree in Public Administration, Business Administration, Accounting or Finance or a similar field or a minimum of three (3) years related experience involving finance or procurement. Must be proficient in Microsoft Office (Work, Excel, PowerPoint). Must have a valid Driver’s License and automobile insurance coverage.

In this role, you will facilitate the contract administration process from beginning to end, ensuring contracts are accurately tracked, maintained, and administered throughout their lifecycle. You will maintain contract files, ledgers, and supporting documentation; update contract records; manage the contracts process in the County INFOR system; and serve as a point of contact for vendors and internal stakeholders to facilitate timely progression of contracts and related activities.

You will develop a thorough understanding of assigned contracts to assist with monitoring compliance with contractual terms and conditions, including invoicing, deliverables, insurance requirements, reporting obligations, and performance milestones. You will identify and communicate potential compliance concerns, contract issues, or performance deficiencies to management and assist in resolving contract-related matters. Additionally, you will support the agency’s procurement activities by conducting both informal bids and formal competitive bidding.

Responsibilities include but are not limited to drafting and updating bid specifications, preparing Requests for Proposals (RFPs), Request for Bids (RFBs); obtaining competitive quotes; evaluating vendor responses; preparing procurement recommendations; processing purchase orders; and maintaining procurement records in accordance with applicable laws, policies, and procedures. You will also provide support with other procurement and contract administration duties as assigned.

This position provides the opportunity to develop expertise in both public procurement and contract administration. You will gain experience managing contracts throughout their lifecycle, strengthening your understanding of contract compliance, vendor performance management, procurement regulations, and government purchasing practices.

As you collaborate with vendors, agency staff, and county partners, you will build strong communication, project management, and problem-solving skills while learning to manage multiple priorities in a fast-paced public sector environment. You will also expand your knowledge of the Cuyahoga County INFOR system, public finance processes, and the principles of transparency, accountability, and stewardship of public funds.

Bi-weekly pay

• Extensive Medical, dental, and vision coverage
• Other benefits including Life Insurance, wellness incentive and Public Service Loan Forgiveness
• EAP services
• Payment into OPERS retirement system with 14% Employer Contribution
• 12 paid holidays
• Paid time off plus the opportunity to earn more time off
• Learning and development opportunities
• A diverse and inclusive environment
• The sense of pride that comes from helping your country by supporting the democratic process

The Mission of the Cuyahoga County Board of Elections is to serve the citizens of Cuyahoga County by faithfully conducting the election process through which they choose their representatives.

The principal role…