Grants Program Manager

Haima Therapeutics is a pre-clinical stage biopharmaceutical startup company located in Cleveland, OH. We focus on developing platelet-inspired therapies that provide treatment options for a range of conditions. Our lead product (Syntho Plate TM ) is advancing through IND-enabling development with applications to reduce bleeding in surgery, trauma, and other severe bleeding indications. Supported by multiple federal awards from the Defense Advanced Research Projects Agency (DARPA), the Department of Defense (DOD), Medical Technology Enterprise Consortium (MTEC), and the National Institutes of Health (NIH), our programs bring together leading academic collaborators, contract research organizations (CROs), contract drug manufacturing organizations (CDMOs), consultants, and government stakeholders to rapidly advance innovative therapeutics toward the clinic.

Job Description

Haima Therapeutics is seeking an experienced Federal Programs and Grants Managerto support the execution of our federally funded biomedical R&D programs. This role will coordinate program planning, sponsor reporting, award compliance, budget and contract tracking, vendor management, and cross-functional communication across internal teams and external partners.

The ideal candidate is highly organized, proactive, and comfortable managing complex technical programs in a fast-paced startup environment. This person will help ensure that programs stay on schedule, within budget, and aligned with sponsor requirements, technical milestones, and research compliance obligations.

Key Responsibilities

Program Management

• Manage day-to-day execution of multiple federally funded research programs (DARPA, DoD, NIH, and other agencies).
• Maintain grant-related project plans, Gantt charts, milestones, critical paths, and program dashboards.
• Coordinate project meetings, prepare agendas, meeting minutes, and action-item tracking.
• Identify program risks and bottlenecks, monitor dependencies across work streams, and escalated issues to leadership.

Reporting & Compliance

• Coordinate preparation and submission of technical, financial, milestone, monthly, and final reports to government sponsors.
• Track sponsor deadlines, award requirements, contractual obligations, deliverables, and follow-up requests.
• Ensure compliance with award requirements, reporting deadlines, and contractual obligations.
• Support government reviews, site visits, and technical interchange meetings by preparing presentations, briefing materials, and supporting documentation.

Regulatory Coordination

• Track protocol approvals and compliance deadlines, ensuring alignment with project timelines and sponsor requirements.

Budget & Contract Management

• Monitor project budgets, expenditures, burn rates, subcontract spending, and procurement activities.
• Coordinate vendor contracts, consulting agreements, statements of work, purchase orders, invoices, and deliverables.

Process Improvement

• Develop standardized project management tools, templates, and reporting processes to improve program execution and communication across the organization.

Qualifications

Required

• Bachelor's degree, preferably in life sciences, biomedical engineering, or a related field.
• 5+ years of experience managing complex R&D programs, federally funded research projects, or scientific operations.
• Experience administering federal research awards (e.g., DARPA, DoD, NIH, BARDA, NSF) or equivalent government-sponsored programs.
• Demonstrated success coordinating multidisciplinary teams, external vendors, CROs, CDMOs, consultants, and academic collaborators.
• Experience developing project plans, managing schedules, budgets, risks, and program deliverables.
• Strong technical writing and organizational skills, including preparation of reports and project documentation
• Excellent communication and interpersonal skills, with the ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office and project management software (e.g., Microsoft Project, Smartsheet, Asana, or similar).

Preferred

• Experience in biotechnology, pharmaceuticals, medical devices, or translational biomedical research.
• Familiarity with federal contracts, grants, cooperative agreements, or Other Transaction Authority (OTA) agreements.
• Experience coordinating research compliance activities, including IACUC, ACURO, or GLP studies.
• PMP certification or equivalent project management certification.

Availability & Scheduling

This full-time position may be based remotely within the United States or in-person at our Cleveland, OH headquarters. Candidates should be available to travel as needed for project kickoffs, site visits, and other planning sessions (approximately 10%).