Facility Maintenance and Construction Project Coordinator in Cleveland

The Amsdell Group of Companies draws its roots from the family‑owned construction company founded in 1928. Today, it enjoys tremendous success as a premier full‑service, privately‑owned real estate company, specializing in the construction, development and management of business parks, industrial parks and related commercial real estate including self‑storage facilities.

In over 80 years of doing business, the Amsdell companies have been active in several billions of dollars’ worth of real estate ventures. The Amsdell team has extensive experience in property acquisition, construction, and management.

This position will be responsible for overseeing the maintenance and capital improvements for the existing real‑estate portfolio and new store acquisitions.

• Work with District Managers to create and execute an annual capital improvement plan for each self‑storage center. Hire and oversee contractors to execute and ensure improvements remain within budget and projects are released on schedule.
• Work with District Managers on completing maintenance requests for projects over $1,000.
• Oversee maintenance, repair and replacement, as needed, of large‑scale signs with sign vendor. Ensure compliance with brand standards.
• Generate and maintain accurate paper and electronic files for due diligence and financial purposes.
• Participate in property status meetings, providing status confirmation with detailed and accurate information.
• Develop and prepare project budgets and cost estimates. Ensure that the project stays within budget. Make budget adjustments as necessary and obtain approval.
• Advise management of any project delays or budget changes and identify alternate actions.
• Monitor all inspections or corrections required by governing agencies.
• Coordinate final acceptance, inspection and scheduling of occupancy.
• Maintain electronic database of projects, general contractors, vendors and sub‑contractors.
• Obtain, update and file workers’ compensation certificates and certificates of insurance.
• Create and maintain construction project files in an organized manner. Process and distribute contracts, purchase orders, change orders, submittals and other construction process documents.
• Track capital improvement construction projects budgets vs. actual expenses and projected vs. actual completion timelines.
• Assist with special projects pertaining to the Construction Department.
• Assist with new real‑estate acquisition projects.
• Assist with communication to and from District Managers.
• Travel required. Up to 20% travel.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Associate's degree or equivalent experience in a business setting.
• 3+ years’ experience; in a construction and or real‑estate environment a plus.

• Advanced knowledge of Microsoft Word, Excel, PowerPoint, Access and Outlook; as well as cloud‑based software.
• Working knowledge of Timberline and Winfax a plus.
• Experience in database management software (e.g., Oracle, MS Access, etc.) a plus.

• Must be proficient in typing, grammar and proofreading.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Must be able to orally communicate well via phone and in‑person with contractors, vendors and management.

• Must be very organized with the ability to organize data in electronic and hard‑copy files.
• Ability to work within deadlines, manage time efficiently and pay attention to detail.

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems to ensure resolution.