Graduate Education Manager

Case Western Reserve University is committed to providing a transparent estimate of the salary for this position at the time of its posting. The starting wage rate is $22.13 per hour, depending on qualifications, experience, department budgets, and industry data.

Employees receive more than just a paycheck. University employees enjoy a comprehensive benefits package that includes excellent healthcare, retirement plans, tuition assistance, paid time off, and a winter recess.

Working closely with all members of the Department of Neurosciences students, trainers, faculty and Educational Director, the Graduate Education Manager is responsible for all student related administrative functions for the educational programs (MS and PhD programs) in the department and takes a leadership role in the development and growth of these degree programs. This position serves as the primary point of contact for all current, former, and prospective graduate students and for education-related staff in the department of neurosciences.

This position will manage all aspects of the graduate program from recruitment through graduation, organize and lead communication with students, oversee the student information systems, and is responsible for all financial aspects of the graduate program.

• Provide leadership, oversight, and coordination for all activities related to students and trainings including administering the admissions processes; developing and implementing strategies and plans for all degree and non-degree programs. Responsible for the strategic design and operationalizing enrollment initiatives. Participate in strategy planning for the program in collaboration with the educational director and departmental chairman. Identify and address short- and long-term goals.
  
  Responsible for nearly all administrative and financial implementation and maintenance of dual degree programs with only general oversight. Develop and maintain all administrative materials and functions for educational programs. (25%)
• Work closely with graduate students throughout the program, to develop and maintain individual academic plans; advise on, resolve and/or troubleshoot various issues raised by graduate students. Provide academic guidance and mentoring to students, helping them to develop, establish, evaluate and monitor progress toward their educational goals. Monitor the academic progress of students, identifying those who may be in academic or programmatic difficulty, working with them to develop a plan for addressing the difficulties.
  
  Advise and counsel current students throughout the process of obtaining their degree and ensure that all regulations and requirements for graduation have been met. Advise and counsel foreign students with visa documentation, housing, and acclimatization to the school culture. Practice prudent confidentiality regarding student records (25%)
• Develop and manage academic initiatives, including new course development, in collaboration with the Director of Graduate Education. Responsible for the initiation, completion and follow-up with the School of Medicine Graduate Education Office and the University Registrar's office to ensure that undergraduate and graduate courses are approved and listed in the General Bulletin. This position will be responsible for the processing of required student seminar program, journal clubs, and other programs for both the Undergraduate, MS and PhD programs.
  
  Develop and implement department policies and procedures relating to academic programs. Communicate any changes to policies and procedures to the appropriate audience to ensure implementation. Develop and maintain all student handbooks for each degree program, and the advisor/mentor handbook. (15%)
• Manage the T32s electronically at NIH
  ¿ s website in eRA Commons in xTrain. Report and record all new trainee appointments, progress reports, and terminations. Liaise with NIH program administrator as needed. Manage the recruitment process for new trainees to be appointed to the T32s. Make decisions on the distribution of funds, reviewing monthly expense reports and monitoring expenditures on each grant for appropriate salaries, stipends, training-related expenses, or programmatic expenses.
  
  Manage the data tables required by NIH for the T32 proposals and progress reports. Direct the preparation of federal and non-federal training grant applications, including maintaining files of current funding opportunities, trainee appointments, and other training-related correspondence, and work with proposal team (10%)
• Use the People Soft (PS) Student Information System (SIS) to track and verify student enrollment and academic status. Act as the department resource to faculty and students for training with SIS. Resolve all student issues in a timely manner with limited supervision. Manage graduate student payroll and the payment of tuition (MOAs) for all PhD students. (10%)
• Develop, prepare and maintain annual departmental…