Accounts Payable Analyst & Coding Lead

Job Description

The Accounts Payable Analyst & Coding Lead is responsible for driving process improvement, analytics reporting, controls, and system enhancements within Accounts Payable and Treasury Operations. This role serves as the subject‑matter expert for invoice coding, providing oversight, guidance, and quality assurance to ensure accurate financial reporting, compliance, and efficient processing.

• Lead ongoing process improvement and efficiency initiatives within the Treasury Operations and Accounts Payable functions.
• Serve as the primary Oracle Fusion liaison, partnering with IT to design, test, and implement system enhancements that resolve issues or streamline A/P coding.
• Assist in quarterly Oracle upgrade testing and periodic role/access reviews.
• Own the enhancement and ongoing maintenance of department checklists and standard operating procedures.
• Assist with documentation, organization, and evaluation of processes, including control design and operating effectiveness.

• Create, enhance, and maintain AP and T&E metrics, dashboards, and key performance indicators.
• Prepare regular and ad‑hoc reporting and analysis to support management decision‑making.
• Perform vendor spend analysis to identify consolidation opportunities and leverage pricing efficiencies.
• Conduct periodic vendor reviews to ensure appropriate service levels, pricing, and contract compliance.

• Administer selected vendor programs and relationships, including but not limited to postage meters, P‑Card, Office Depot, and similar services.
• Implement new payment methods as applicable to improve efficiency, security, and vendor experience.
• Audit changes to the vendor master file to ensure accuracy, authorization, and compliance with internal controls.

• Act as the Coding Lead for Accounts Payable, ensuring consistent, accurate, and compliant coding in accordance with accounting policies and chart of accounts.
• Provide guidance, training, and ongoing support to A/P processors and business partners on proper expense, invoice, and P‑Card coding.
• Review coding for complex or high‑risk transactions and resolve discrepancies in partnership with Accounting and Treasury.
• Develop and maintain coding guidelines, reference materials, and best practices.
• Monitor coding trends, identify recurring errors, and recommend corrective actions or system/process improvements.
• Ensure coding aligns with financial reporting, budgeting, and internal control requirements.

• Prepare and analyze results of semi‑annual P‑Card audits and support remediation of findings.
• Review activities within scope for adequate internal controls to prevent errors, fraud, or misstatements of financial results.
• Own and maintain controls related to the rent payment process, including design, documentation, monthly review, and ongoing maintenance.

• Process Oracle uploads as necessary.
• Perform additional duties as assigned to support departmental objectives.

• Experience with Oracle Fusion and Accounts Payable systems is highly preferred.
• Strong understanding of accounting principles, internal controls, and Accounts Payable best practices.
• Process Oracle uploads as necessary.
• Perform additional duties as assigned to support departmental objectives.
• Bachelor’s degree in accounting, Finance, or related field preferred.
• Demonstrated ability to lead process improvements and provide functional guidance to others.
• Strong analytical, organizational, and communication skills.

• 3 years of experience as a subject‑matter expert.
• Must maintain current required licenses and certifications relevant to field of expertise.
• Demonstrated ability to communicate verbally and in writing throughout all levels of organization, both internally and externally.
• Effective customer service skills.
• Proficient use of applicable technology.
• Ability to work in a team environment as well as independently.
• Ability to analyze and prioritize multiple responsibilities.

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