Staff Accountant - YMCA

YMCA of Greater Cleveland Accounting Position

At the Y, our mission is to put Christian principles into practice through programs that build healthy spirit, mind and body for all. Join our Greater Cleveland YMCA team in living our cause and helping to provide quality, safe and healthy programs and services in our community.

This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living and social responsibility. This position reports to the Controller. Primary responsibilities include but are not limited to: revenue & billing accuracy; cash receipts and payments; collection administration and support; balance sheet reconciliations; account analysis, reconciliation and reserves and various filing requirements;

and other accounting functions as assigned. Also supports audits and various ad hoc and ongoing projects and analysis as assigned to support the Controller and accounting functions.

Revenue and Billing Accuracy

• Oversee and audit revenue and billing to ensure timely and accurate processing for all YMCA customer accounts (Members, Program Participants, Donors, Third Party Payers, Facility Renters, and Others) with a focus on compliance with contracts, agreements and YMCA policies.
• Develop dashboards and exception reporting to ensure transaction processing and issue resolution.

Treasury/Cash Management and Fund Accounting

• Maintain restricted and reserve fund schedules to comply with various grants, contributions, trusts or management designated reserve policies/contracts.
• Responsible for daily banking activity to move funds between restricted and operating accounts
• Manage draw down of various grant funds
• Prepare/Maintain cash register and cash flow reporting

Cash Receipts, Payments & Adjustments

• Ensure all receipts and adjustments have been posted daily to customer accounts
• Review and ensure processing of all returns or charge backs for bank drafts, credit card drafts, checks, and ACH
• Validate third party collection receipts and processing
• Ensure processing of approved adjustments or write off requests and late fee administration

General Ledger Maintenance and Closing

• Compile and analyze information throughout the month and prepares timely journal entries to drive towards an efficient and effective closing process.
• Reconcile all balance sheet accounts monthly and resolve variances and discrepancies by working with staff to resolve problems and provide supporting documentation for corrections.
• Supports Controller with the month-end close process

Account Analysis, Reconciliation, Reserves, & Budgeting/Forecasting

• Analyze and reconcile daily, weekly, monthly and annually data sets to ensure alignment of Bank, Billing System, Customer accounts and General Ledger
• Maintain and provide account analysis on receivable aging
• Establish reserve policies and procedures for various receivable types (members, programs participants, donors (annual and capital), third parties, facility rentals, and others accounts
• Support budgeting and cash forecasting (Short-Term and Long-Term)
• Perform data projections or relevant research as assigned

Collections Administration and Support

• Collaborate with Operations to develop collection strategies and SOP's to improve cash flow and reduce losses

Process Improvement/Change Management

• Drive continuous improvement thru problem identification and resolution of systems improvements
• Review/Update/Setup Accounts Receivable process and procedures to improve efficiency and implement any changes if necessary

Annual Audit, Financial Statement and Various Filing Requirements

• Assist with year-end closing, working schedules for annual audit and research and supporting documentation required by auditors
• Maintain financial security by adhering to and auditing internal accounting controls
• Support annual financial statement preparation for management, the Board, and outside agencies

Other functions as needed

• Maintain documentation of processes, policies and procedures.
• Backup for other accounting positions and other general accounting functions
• Other accounting as assigned

• Required 3 years towards College Degree in Accounting or Finance
• Excellent data management and Microsoft skills
• Candidates must have excellent communication and customer service skills
• Financial analysis and budgetary experience preferred
• Proactive, self-motivated, acts with sense of urgency and follow through
• Great attention to detail and well organized
• Solves problems effectively
• Establish/ maintain relationships and promote team environment
• Effective communication skills (written and oral)
• Ability to perform and complete multiple tasks or projects in a timely manner
• Must be able to work well independently and also in a team environment

Mission Advancement:
Reinforces the Y's values within the organization and the community. Effectively communicates the benefits and impact of the YMCAs efforts for all stakeholders. Implements effective…