Principal Executive Recruitment Administrator

Job Title: Principal Executive Recruitment Administrator

Location: Cleveland- 3 days a week onsite (Hybrid)

Hours: 40 hours per week full time

Job type: Permanent

Global, inclusive and innovative - welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work.

We work with leading organisations to design and deliver talent strategies that bring together people, process, data and technology, helping millions of people find meaningful work every year. Our diverse, connected community collaborates to create results for clients and opportunities for our people to learn, grow and make an impact.

At AMS, we look for people who bring more than experience, and we welcome different perspectives and ways of thinking.

Your next opportunity shouldn’t depend on your last job title but on your skills.

At AMS, we focus on skills, potential, and the ability to grow.

We are seeking a Principal Executive Recruitment Administrator with a strong track record of coordinating and facilitating interview logistics for senior executive hiring. The ideal candidate will excel at managing complex schedules, ensuring a seamless candidate experience, and partnering closely with executive recruiters, hiring leaders, and stakeholders throughout the recruitment process.

Key Responsibilities

• Manage complex interview scheduling and recruitment coordination for executive-level hiring across the organization.
• Provide exceptional white-glove service to senior leaders, executive candidates, and key stakeholders.
• Coordinate interviews across multiple business areas, including Technology, Operations, Infrastructure, ISG, and Corporate Functions.
• Facilitate and manage high-volume calendar coordination involving executives with demanding schedules.
• Serve as the primary point of contact for candidates throughout the interview process, ensuring a seamless and professional experience.
• Handle highly confidential information with the utmost discretion and professionalism.
• Partner closely with Executive Recruiters, Hiring Managers, Executive Assistants, and senior business leaders to ensure efficient interview execution.
• Monitor scheduling conflicts, anticipate challenges, and proactively identify solutions to maintain recruitment timelines.
• Support executive search processes from initial interview stages through final candidate selection.

• 3+ years of recruitment coordination or recruitment administration experience, with a strong focus on Executive Director (ED), Managing Director (MD), VP, and C-suite level hiring.
• Proven experience providing white-glove, high-touch support to senior executives, executive candidates, and leadership teams.
• Expertise in managing complex interview scheduling across multiple stakeholders, time zones, and business units.
• Demonstrated ability to handle highly confidential and sensitive executive searches with discretion and professionalism.
• Exceptional attention to detail with a track record of delivering error-free coordination and communications.
• Experience supporting recruitment across large, matrixed organizations with multiple business lines (e.g., Technology, Operations, Infrastructure, Corporate Functions).
• Ability to partner effectively with Executive Recruiters, Hiring Managers, Executive Assistants, and senior leadership teams.
• Proven ability to work with high-caliber executive candidates and provide an exceptional candidate experience.
• Advanced proficiency with Outlook and calendar management, including coordinating multiple executive schedules.
• Strong organizational skills with the ability to manage competing priorities in a fast-paced environment.
• Experience working in a financial services, banking, professional services, or large…