Onboarding Specialist

Onboarding Specialist

Job Title:

Onboarding Specialist Salary Grade: 15 Division/Department:
Court Administration/Human Resources Salary: $50,248 - $54,267.84 commensurate with experience

Reports To:

Recruitment Supervisor Date Posted: 9/18/26

FLSA Status:
Non-Exempt Last Revised: 9/18/26

Insurance:
Comprehensive Health, Dental, Vision, Life and an Employee Assistance Program. Supplemental Life may be purchased at group rates.

Paid Time Off:
Twelve (12) holidays, vacation time (after 6 months) of three (3) weeks per year for the first eight (8) years of service, and sick time.

Retirement:
Ohio Public Employees Retirement System (OPERS) with 14% annual employer contribution and Deferred Compensation Plans.

This position is responsible for completing the onboarding process for new hires and internal promotions, demotions, and transfers. The position is required to ensure integrity and consistency in the Court's onboarding process which includes employment offers, background checks, employment verifications, education verification, licensure verification, pre-employment physicals and drug testing, personnel and medical file creation, and orientation paperwork. The position is the first consistent Human Resources point of contact for new hires and the incumbent is expected to provide a seamless hiring experience.

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for disabled persons covered by the Americans with Disabilities Act, in accordance with its requirements.

Works to ensure that the Court is in compliance with established hiring procedures and standards as related to the onboarding process.

Extends employment offers and provides instructions to candidates regarding pre-employment/post-offer drug testing, physicals, and fingerprint background checks.

Verifies candidates' prior employment by contacting the companies/agencies listed on candidates' applications and resumes; if prior employer was a public agency, requests personnel and public records.

Sends hire letters and pre-employment forms to the selected candidates for completion prior to their orientation day.

Coordinates and reviews all pre-employment paperwork. Once orientation is completed, creates personnel and medical files, distributes paperwork accordingly, follows up regarding any incomplete paperwork.

Coordinates promotion, demotion or transfer paperwork for internal applicants.

Coordinates the Recruitment Incentive Program for assigned department(s).

Performs other duties as assigned.

Has no direct supervisory responsibility for staff members.

Standard office equipment and office technology such as copy machines, personal computers and telephones.

All court-related information regarding hearings, etc. that the employee may come in contact with by working in the facility.

This position is subject to many interruptions and may be required to handle multiple calls and inquiries  noise level in the work environment is usually quiet.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and reach with hands and arms and perform repetitive motions with wrists, hands, and fingers. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Ability to prioritize candidates having a positive experience during the onboarding process and continuously strive to improve it. Ability to handle sensitive and confidential applicant and employee information with professionalism. Ability to handle stressful situations and work in a fast paced environment. Ability to comprehend a variety of reference and informational documents including, but not limited to, an Employee Handbook, the Ohio Revised Code, employment applications, personnel files, and other human resources documents.

Excellent customer service skills, verbal and written communication skills, including ability to…