Executive Aide

POSITION OBJECTIVE

The Executive Aide (EA) provides executive-level assistance to the senior vice president, chief of staff and strategic advisor to the president, the associate vice president for government relations, and the associate vice president for local government and community relations. The EA's objective is to increase the senior vice presidents’, and associate vice presidents’, available time for high-level responsibilities. This position is the principal office liaison with CWRU administrative offices, including the Office of the Provost, deans of the schools and college, other vice presidents, the Office of General Counsel, and Board of Trustee Programs office.

The EA must function independently, with a great deal of initiative to proactively identify and address the needs of the senior vice president and associate vice presidents and must demonstrate the utmost confidentiality and tact in dealing with sensitive matters. The EA must maintain a mature, diplomatic, knowledgeable and professional attitude when representing the senior vice president and associate vice presidents in relaying information on sensitive matters to internal and external constituents.

• Manage interactions with university representatives and assume responsibility for business activities of the departments that include, but are not limited to, managing schedules of the senior vice president, chief of staff and strategic advisor to the president, the associate vice president for government relations, and the associate vice president for local government and community relations (25%).
• Independently and proactively identify and triage problems and issues for the SVP and AVPs. Investigate and resolve matters of significance on behalf of the SVP and AVPs (20%).
• Manage and execute campus visits from high-level government, legislative and corporate officials. Use the utmost discretion and strategic planning to maximize participation from campus constituents and utilize Campus Services to showcase Case Western Reserve University's strengths in research, community engagement and academic excellence (10%).
• Manage and monitor budget records for the Office of Government Relations. Authorize expenditures in accordance with budget. Process and reconcile financial documents, including purchase requisitions; travel and expense reimbursements for the SVP and AVPs; and other invoices using the People Soft enterprise resource planning suite. Assist in forecasting and budgeting analysis for the Office of Government Relations (10%).
• Advance the goals of the Office of the President, the Office of Government Relations, and the Office of Local Government and Community Relations, with administrative support that includes answering telephones, receiving visitors, ordering supplies, maintaining equipment, preparing correspondence and files, and distributing mail (10%).
• Perform significant and time-sensitive work requiring both independent judgment and the greatest level of discretion of a confidential nature with limited supervision. Handle large volumes of confidential university information, documents and correspondence (10%).
• The highest degree of discretion is expected when managing difficult, sensitive and highly confidential situations. This position requires, on a daily basis, a high degree of involvement and coordination with other offices on and off campus to manage and plan schedules and activities (10%).

• Serve as backup for office staff during absences (5%).
• Perform other duties as assigned (