Grants Account Manager

POSITION OBJECTIVE

Case Western Reserve University is committed to providing a transparent estimate of the salary range available for this position at the time of its posting. The salary range is between $58,000 and $66,672, depending on qualifications, experience, department budgets, and industry data.
Employees receive more than just a paycheck. University employees enjoy a comprehensive benefits package that includes excellent healthcare, retirement plans, tuition assistance, paid time off, and a winter recess.

• Serve as the financial and business operations director for their assigned portfolio which will range between $5m-$7m in annual direct spending. Extract data from multiple university sources and systems and perform continuous financial modeling for implementation. Review spending patterns to project future trends and prepare long-range operational forecasts and cash flow analysis. Develop monthly forecasts for each principal investigator outlining all projects in their portfolio and meet with them monthly to review trends.
  
  Develop and implement strategies to avoid over and under spending. Review and monitor spending levels and commitments. Be the main contact and primary administrator to departmental staff, faculty and chairs for all things related to funded projects Delegate tasks to other hub employees as needed and follow up with colleague`s, departmental staff and faculty to assure tasks are completed in a timely manner.
  
  Create efficiencies to improve accuracy. (30%)
• Provide multi-institution, complex proposal development for collaborative research, industry and clinical-trials grants and contracts. Provide background research to emphasize the connection between the research needs statement and the interests of the funder. Manage contract and grant proposal preparation processes for the more demanding and reporting-intensive sponsors with varying policies, restrictions and deliverables. Advise faculty on complex contract and grant terms that may impact the administration of a project involving multiple institutions in both the U.S. and international sites.
  
  Facilitate terms and conditions of awards, budget augmentation, and project period with the principals. Ensure compliance with all state and federal agency regulations, industry, non-profit organizations, and university procedures. Develop, and implement a system to ensure all projects closeouts are done timely. Maintain files of sponsored projects financial reports and close out packages. Provide multi-institution, complex proposal development for collaborative research, industry and clinical-trials grants and contracts.
  
  Provide background research to emphasize the connection between the research needs statement and the interests of the funder. Meet with principal investigators, chairs and executive director to discuss/initiate corrective actions prior to proposal submissions. Serve as a resource to assigned departments by identifying potential funding sources, interpreting proposal guidelines, providing guidance in navigating federal web-based submission platform, and managing the internal routing process through Sparta.
  
  (25%)
• Manage the salary spend across the portfolio by balancing the resources available to each individual faculty. Determine appropriate and affordable staffing based on grant budgets and projections of clinical trial revenues. Approve all staff hires. Initiate reorganizations and layoffs when funding resources change or are eliminated. Override the instructions of principal investigators if necessary. Complete monthly effort/salary distributions for exempt employees.
  
  Complete salary adjustments as needed while working collaboratively with human resource administrators and the hub director. Be the main resource to all faculty and staff as it relates to HR issues. (20%)
• Present the School of Medicine's position, utilizing independent judgement, as it relates to compliance management, billing, and payments for shared research endeavors with administrative staff at affiliate hospitals to ensure effective financial management of clinical trials. Monitor clinical trials closely to ensure revenue is received, budgets are increased and payments to affiliate hospitals are made in a timely manner and in accordance with the various Affiliation Agreements.
  
  Working across Case Western Reserve University and with the appropriate affiliate staff representatives, monitor, review and approve various cross bills and reports with University Hospitals, the Cleveland Clinic and Metro Health Medical Center to ensure accuracy and funding availability. (10%)
• Prepare administrative reports for submission to sponsoring agencies including interim and final financial reports. Interpret school and university policies and procedures pertaining to grant management and expenditures and ensure compliance by all staff. Communicate any changes to policies and procedures to appropriate staff to ensure implementation. Ensure compliance with…