Develoment Coordinator

Responsibilities:

• Gift Processing & Donor Records
  • Process and record charitable contributions accurately and promptly in Apollo’s Fire’s CRM, Spektrix.
  • Prepare and coordinate timely donor acknowledgement letters and tax receipts.
  • Maintain accurate donor records, contact information, giving histories, notes, relationships, and other development data.
  • Assist with pledge tracking, matching gifts, donor-advised fund gifts, stock gifts, and other forms of charitable giving.
  • Conduct routine database cleanup and help maintain high standards for data integrity.
  • Reconcile contributed-revenue records with appropriate staff and assist with regular fundraising reports.
• Development Operations
  • Provide administrative support to senior development staff and the broader fundraising program.
  • Maintain development calendars, donor lists, prospect information, solicitation schedules, and moves-management records.
  • Prepare donor and prospect research, briefing materials, meeting notes, and follow-up materials.
  • Assist with department correspondence, mailings, donor communications, and fundraising campaigns.
• Donor Stewardship & Engagement
  • Help provide warm, responsive service to Apollo’s Fire donors.
  • Assist with donor communications before and after special events and concerts.
  • Attend concerts and events to assist with donor hospitality and relationship-building.
  • Over time, develop relationships with a small portfolio of donors as appropriate, providing an opportunity to gain hands-on fundraising experience.
• Grants & Institutional Giving
  • Maintain calendars of grant deadlines, reporting requirements, and supporting materials.
  • Assist with assembling grant applications and reports.
  • Maintain organized institutional funder records and supporting documentation.
• Events
  • Provide logistical and administrative support for Apollo’s Fire’s annual Gala and other fundraising events.
  • Maintain invitation, RSVP, sponsorship, guest, and donor information.
  • Assist with event communications, materials, registration, and follow-up.
  • Work collaboratively with staff, volunteers, Board members, vendors, and event committees as needed.
• General
  • Collaborate with colleagues across Apollo’s Fire to support a strong organization-wide culture of philanthropy.
  • Maintain discretion and confidentiality regarding donor and organizational information.
  • Assist with other Development projects and responsibilities as assigned by your supervisor.

• 2-3 years of development or related experience preferred; non-profit or performing arts experience is a plus.
• Bachelor’s Degree or equivalent work experience
• Excellent organizational skills and exceptional attention to detail
• Strong written and verbal communication skills
• Professionalism, warmth, discretion, and good judgment
• Ability to manage multiple projects, deadlines, and competing priorities;
• Proficiency with Microsoft Word, Excel, and CRM software.
• Ability to work both independently and collaboratively as part of a small, fast-moving team
• Enthusiasm for relationship-building and an interest in developing as a fundraising professional
• A commitment to providing donors and colleagues with responsive, thoughtful service, and an appreciation for the performing arts and enthusiasm for Apollo’s Fire’s mission
• Applicants must have a valid driver’s license and own mode of transportation.

Full-time exempt

Salary: $48,, commensurate with experience, plus benefits.
Comprehensive benefits package including:

• 100% employer-paid health insurance (employee-only).
• Employer-subsidized monthly HSA contribution.
• Two weeks of paid time off, one week paid time off between Christmas and New Year’s with office closure, seven company bank holidays, and two additional personal floating holidays.
• Optional employee subsidized dental…