Development Coordinator

Apollo’s Fire seeks an organized, detail-oriented, and enthusiastic

Development Coordinator to join its growing Development team.

The Development Coordinator plays a central role in keeping the

fundraising operations of Apollo’s Fire organized, responsive, and donor-centered. Working closely with, and reporting to senior development staff, the Coordinator manages the essential administrative and data

systems that support individual giving, institutional fundraising, donor stewardship, special events, and other development activities.

This is an excellent opportunity for an early-career professional interested in fundraising, nonprofit

management, and the performing arts. The successful candidate will combine exceptional attention to

detail with warmth, discretion, and a genuine interest in helping build relationships with the people who

support Apollo’s Fire.

• Process and record charitable contributions accurately and promptly in Apollo’s Fire’s CRM, Spektrix.
• Prepare and coordinate timely donor acknowledgement letters and tax receipts.
• Maintain accurate donor records, contact information, giving histories, notes, relationships, and other development data.
• Assist with pledge tracking, matching gifts, donor-advised fund gifts, stock gifts, and other forms of charitable giving.
• Conduct routine database cleanup and help maintain high standards for data integrity.
• Reconcile contributed-revenue records with appropriate staff and assist with regular and moves-management records.
• Provide administrative support to senior development staff and the broader fundraising program.
• Prepare donor and prospect research, briefing materials, meeting notes, and follow-up materials.
• Assist with department correspondence, mailings, donor communications, and fundraising campaigns.
• Help provide warm, responsive service to Apollo’s Fire donors.
• Assist with donor communications before and after special events and concerts.
• Attend concerts and events to assist with donor hospitality and relationship-building.
• Over time, develop relationships with a small portfolio of donors as appropriate, providing an opportunity to gain hands‑on fundraising experience.

• Maintain calendars of grant deadlines, reporting requirements, and supporting materials.
• Assist with assembling grant applications and reports.
• Maintain organized institutional funder records and supporting documentation.
• Provide logistical and administrative support for Apollo’s Fire’s annual Gala and other
• Maintain invitation, RSVP, sponsorship, guest, and donor information.
• Assist with event communications, materials, registration, and follow-up.
• Work collaboratively with staff, volunteers, Board members, vendors, and event committees as needed.
• Collaborate with colleagues across Apollo’s Fire to support a strong organization-wide culture of philanthropy.
• Maintain discretion and confidentiality regarding donor and organizational information.
• Assist with other Development projects and responsibilities as assigned by your supervisor.

• 2-3 years of development or related experience preferred; non-profit or performing arts experience is a plus.
• Bachelor’s Degree or equivalent work experience
• Excellent organizational skills and exceptional attention to detail
• Strong written and verbal communication skills
• Professionalism, warmth, discretion, and good judgment
• Ability to manage multiple projects, deadlines, and competing priorities;
• Proficiency with Microsoft Word, Excel, and CRM software.
• Ability to work both independently and collaboratively as part of a small, fast-moving team
• Enthusiasm for relationship-building and an interest in developing as a fundraising professional
• A commitment to providing donors and colleagues with responsive,…