Accounting Clerk

Accounting Clerk

Number of Openings: 1

Institution: Cleveland State Community College |
Department: Finance |
Reports to: Director of Accounting Services |
Campus

Location:

Cleveland, Tennessee |
Salary Range: $40,652-$41,444 |
Position Status: Non-Exempt / Full-Time |
Moving Allowance: N/A

Cleveland State Community College is a comprehensive, two-year post-secondary institution, located in Cleveland, Tennessee. Cleveland State is committed to providing open access and quality education to all students. A Tennessee Board of Regents institution, Cleveland State is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC). At Cleveland State, our mission is to build strong minds, careers and communities through exceptional teaching and learning, workforce development and service.

We wish to hire individuals with similar values who can help us accomplish those goals.

The Accounting Clerk supports the Finance Office by performing general account reconciliations, preparing journal entries, and assisting with student account tasks. The role also provides backup cashiering support and assists with daily office operations. In addition, the Accounting Clerk provides direct support to the Director of Accounting Services and helps with reporting, documentation, and other assigned tasks to ensure accurate and efficient financial operations.

• Associate’s degree or higher from an accredited institution.
• Minimum of one (1) year of experience in any combination of:
• Accounting services (e.g., journal entry preparation/posting, account reconciliations, month‑end/year‑end closing, account maintenance, etc.).
• Student accounts (e.g., billing, posting, account statements, collections, etc.).
• Cashiering (e.g., payment processing, account updates, balancing, deposits, reconciling, etc.).

• Audit selected general ledger and student accounts for accuracy and compliance.
• Enter and post journal entries in the Banner finance system.
• Assist with preparation and processing of invoices.
• Prepare spreadsheets and supporting documentation for financial entries.

• Communicate with students regarding account balances, refunds, and past due amounts.
• Assist with application of payment issues and account corrections.
• Prepare and record daily deposits in accordance with department procedures.
• Serve as backup for the Student Accounts Coordinator as needed.

• Assist with account reconciliations and resolution of discrepancies.
• Participate in audit data collection and provide required documentation.
• Assist with year‑end closing activities and reporting requirements.
• Support gathering of documents for contract approvals and compliance reviews.

• Maintain department spreadsheets, records, and supporting financial documentation.
• Assist with process support and workflow improvements as needed.
• Participate in special projects as assigned.

• The Accounting Clerk will be required to meet standards now required or which may be required by the Tennessee Board of Regents (T ) and the Southern Association of Colleges and Schools (SACSCOC).
• May be required to achieve additional skill, knowledge, or credential levels.
• Perform other duties as assigned.

• Proficiency in Google Suite and Microsoft Suite for reporting, tracking, and documentation.
• Organize and manage multiple tasks efficiently to meet deadlines and ensure accurate reporting.
• Work independently and collaboratively with team members to achieve departmental goals.
• Build and maintain strong professional relationships with internal and external stakeholders.
• Communicate financial information clearly and effectively in both written and oral formats.
• Identify customer needs and deliver high‑quality, responsive financial and accounting services.
• Maintain confidentiality and handle sensitive information in compliance with HIPAA, FERPA, and institutional policies.