Advancement Coordinator

CLERICAL/SUPPORT STAFF

ADVANCEMENT COORDINATOR

Number of Openings: 1

Institution:
Cleveland State Community College

Department:
Advancement

Reports to:

Director of Advancement

Campus

Location:

Cleveland, Tennessee

Salary Range: $42,809-$51,371

Position Status:
Non-Exempt / Full-Time

Moving Allowance: N/A

Cleveland State Community College is a comprehensive, two-year post-secondary institution, located in Cleveland, Tennessee. Cleveland State is committed to providing open access and quality education to all students. A Tennessee Board of Regents institution, Cleveland State is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC). At Cleveland State, our mission is to build strong minds, careers and communities through exceptional teaching and learning, workforce development and service.

We wish to hire individuals with similar values who can help us accomplish those goals.

Special Instructions to Applicants:

To be considered for a position at Cleveland State, you must complete an online application. Your skills, abilities, qualifications, and years of experience will be evaluated solely based on the information provided in your application. Any work experience not included will not be considered for meeting the minimum requirements or determining compensation for the position.

Please note the following:

* Attaching a resume does not substitute for completion of the application form.

* Part-time work experience is calculated at 50% of full-time experience.

JOB SUMMARY

The Advancement Coordinator supports the college's fundraising and development efforts by working closely with the Director of Advancement to implement Foundation initiatives. This role manages donor stewardship and alumni relations, coordinates events and projects, and assists with budgeting, recordkeeping, and reporting related to fundraising activities. The Coordinator also supports communication with stakeholders and helps track the progress of development campaigns.

MINIMUM REQUIREMENTS / QUALIFICIATIONS

* Bachelor's degree from an accredited institution required.

* Minimum of two years of professional related experience in donor development, nonprofit administration, project management, event planning, or higher education is required.

ESSENTIAL JOB FUNCTIONS

Donor and Trustee Relations (15%)

* Provides regular communication to enhance donor and trustee engagement.

* Develops and maintains relationships with major donors, trustees, and community leaders.

* Coordinates communications, newsletters, and event follow-ups to strengthen relationships and visibility.

Fundraising and Campaign Coordination (15%)

* Manages all college's fundraising efforts, including events and campaigns, under the leadership of the Director of Advancement.

* Coordinates annual campaigns such as the Cleveland State Family Campaign, Foundation Trustee Campaign, and Community Campaign.

* Tracks campaign progress, donor participation, and revenue outcomes.

Evening With & Community First Events (10%)

* Organizes the Community First Awards program, including updating materials and coordinating the selection of committee members.

* Notifies committee members, previous winners, and other stakeholders when nominations open.

* Receives and organizes nominations; facilitates and supports the committee throughout the selection process.

* Contacts award recipients and performs related duties as needed to support the program.

* Develops the "Run of Show" for the Evening With event.

* Coordinates event logistics, including venue arrangements, meals, travel, and other related details.

* Drafts the interview script and obtains approval from the featured speaker.

Donor Development and Recognition (10%)

* Works with the Director of Advancement on donor development strategies and programs.

* Oversees donor acknowledgment and recognition activities, including thank-you letters, events, and lifetime recognition milestones.

* Manages communications with endowed scholarship contacts, major donors, and community figures.

Foundation Administration (15%)

* Provides ongoing coordination for all functions related to the Foundation.

* Prepares Board and committee meeting materials, agendas, and reports.

* Maintains Foundation records, ensures compliance with Charter and By-Laws, and coordinates accounting and investment services.

Scholarship Management (10%)

* Collaborates with Financial Aid to ensure scholarships are accurately disbursed.

* Calculates amounts available annually based on endowment performance and donor restrictions.

* Updates scholarship information and donor criteria as needed.

* Provides report to donors annually

Budget and Financial Oversight (10%)

* Manages creation and tracking of Advancement budgets.

* Monitors expenditures and revenue from fundraising events and campaigns.

* Provides budget reports and projections to the Director of Advancement and Foundation Board.

Marketing, Events, and Web Management (5%)

* Maintains Foundation and fundraising websites.

* Manages online promotion,…