Administrative Assistant Clifton, NJ

Administrative Assistant – Clifton, NJ

We are seeking a proactive and organized Administrative Assistant to join our team at Aston Carter. This position is ideal for someone who thrives in a family-oriented environment and is eager to learn and grow within the company. You will play a crucial role in managing daily administrative tasks and supporting both customers and team members.

• Monitor and buzz in truck drivers.
• Input customer and company information into Excel and the company system, and manually file all documentation.
• Reorganize the filing system alphabetically to ensure efficient data retrieval.
• Review tickets for billing and visit the post office to retrieve checks for posting.
• Handle tickets from incoming trucks and assist with inventory management of gallons in and out.
• Perform ad-hoc tasks as needed to support the team.

• Minimum 1 year of administrative experience, including internships.
• Proficiency in Microsoft Office, including Excel and Outlook.
• Strong verbal and written communication skills to handle emails and phone calls from customers.
• Comfortable with basic arithmetic operations, such as adding and subtracting, for invoice and billing management.
• Ability to maintain organized filing systems and company information.

• Outgoing and personable demeanor.
• Quick learner who is adaptable to new tasks.

You will work in a small office environment with about three employees. Our technicians, numbering around thirteen, are mostly on the road but will visit the office throughout the day. The office has a casual dress code, and you will have the flexibility to adjust your hours when needed, with typical work hours being 8 a.m. to 5 p.m., including a half-hour lunch break.

The role offers long-term stability, as many employees have been with the company for over 10-15 years.

This is a contract position based out of Clifton, NJ.

The pay range for this position is $18.00 - $20.00 per hour.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the temporary role may include:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) retirement plan
• Pre-tax and Roth post-tax contributions available
• Life Insurance (voluntary life & AD&D for employee and dependents)
• Short- and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
  
  Employee Assistance Program
• Time Off/Leave (PTO, vacation or sick leave)

This position is anticipated to close on Dec 25, 2025.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter
.