Executive Assistant to CEO

Atrium is seeking on behalf of our client an Executive Assistant to CEO based in Clifton, NJ
.

A background check may be run only after a conditional offer is made, where permitted by law
.

Position:
Executive Assistant to CEO

Location: Clifton, NJ

Employment Type: Full-time

Compensation: $85-90K

The Executive Assistant to the CEO will provide high-level administrative and operational support to senior leadership, ensuring seamless coordination of schedules, meetings, and strategic initiatives. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will collaborate closely with executives and internal teams to support business objectives and maintain efficient workflows.

Must be legally authorized to work in the United States.

• Provide high-level administrative support to three senior executives, including managing complex calendars, coordinating meetings, prioritizing scheduling requests, and ensuring leaders are prepared for appointments, presentations, and key business engagements.
• Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, detailed itineraries, and last-minute schedule changes while ensuring a seamless travel experience.
• Prepare, edit, and distribute executive correspondence, presentations, reports, agendas, meeting materials, and other business documents with a high degree of accuracy, professionalism, and attention to detail.
• Organize and support executive meetings, client events, leadership functions, and special projects, including venue coordination, catering, logistics, meeting minutes, follow-up actions, and event execution.
• Process expense reports, manage invoices and vendor communications, maintain electronic records and files, and provide administrative support for various operational initiatives while handling confidential information with discretion.

• Minimum of 5+ years of experience providing executive-level administrative support to multiple senior leaders, preferably within a law firm, professional services organization, or other fast-paced corporate environment.
• Demonstrated expertise managing complex executive calendars, coordinating high-volume meetings, balancing competing priorities, and supporting multiple executives simultaneously.
• Exceptional written and verbal communication skills, with experience preparing executive correspondence, presentations, reports, and other professional business communications.
• Strong organizational, project management, and problem-solving skills, with the ability to anticipate needs, work independently, exercise sound judgment, and meet deadlines in a demanding environment.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.

• Professional services experience highly desirable.
• Notary Public certification is a plus.
• Experience supporting C-level executives in a corporate environment.
• Ability to handle sensitive and confidential information with discretion.

• Bachelor’s degree preferred; equivalent combination of education and experience will be considered.
• Additional certifications in office administration or executive support are advantageous.

If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable.

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

EOE/M/F/D/V/SO