Record Room Assistant & Office Administrator

Location

Cincinnati, OH

404

1

Court Clinic

Full-time

• Competitive salary with annual increases based on merit / performance
• Salary increases with new licensures
• Full health, dental and vision insurance with employer contribution
• Clinical supervision and licensure support provided
• Generous paid time off – Year 1 of employment – 4 weeks of PTO AND 11 paid holidays
• Service delivery bonuses, for applicable roles.
• Short – term disability – offered at no cost to all employees
• 401(k) available after one year of employment
• Employee wellness programs
• Ongoing training and CEU opportunities
• Public Service Loan Forgiveness (PSLF) eligible employer.
• Flexible scheduling for many roles

• Record Room Duties
  • Maintain all SOFES diagnostic unit records.
  • Process forensic unit referrals for evaluations and services.
  • Prepare diagnostic and service charts for clinical staff.
  • Contact Courtrooms to clarify referral questions.
  • Send emails to current prosecuting attorneys/offices at time of referral receipt to gather case information.
  • Process releases of information and court orders to obtain collateral records. Pursue follow up on collateral records as requested.
  • Close diagnostic evaluations and services charts.
  • Data entry of State forms for Ohio Department of Behavioral Health (ODBH).
  • Assist with billing and other related reports.
  • Monitor movement and storage of diagnostic unit charts.
  • Work with records room supervisor in developing/implementing policies and procedures pertaining to records maintenance, confidentiality of records, and purging of diagnostic chart information.
  • Audit charts for compliance with internal and external standards-Quality assurance practices.
  • Monitor record room supplies and ordering supplies, when necessary.
  • Maintain referral book.
• Office Administrator Duties
  • Print daily appointment lists.
  • Make daily reminder calls for appointments.
  • Greet callers and visitors who arrive for at SOFES office.
  • Check in defendants for appointments/notify clinical staff of arrivals.
  • Copy records for defendants (when indicated).
  • Back up to Forensic Services Administrative Director for scheduling diagnostic cases and addressing building maintenance as necessary.
  • Document and/or forward calls/messages to designated clinical staff.
  • Document distribution to mailboxes for clinical staff (i.e., mail, fax, city dash).
  • Help format reports submitted by examiners for the Courts.
  • Conduct review of Quality Assurance checklist for reports as they are formatted and before submission to the Courts.

• High school diploma or equivalent
• Exemplary communication, written and organizational skills.

We are an Equal Opportunity Employer that embraces diversity, equity, and inclusion.

Central Clinic Behavioral Health is committed to complying with the Americans with Disabilities Act (ADA) and ensuring equal employment opportunities for all qualified individuals, including individuals with disabilities. If you require a reasonable accommodation to complete the application process, participate in the interview process, or otherwise engage in the recruitment process, all requests for accommodation will be handled in a confidential manner and will be considered in accordance with applicable laws and regulations.