Senior Operations and Administrative Assistant

Serve as a trusted operational partner to the Vice President, Global Oncology Communications & Public Affairs, translating priorities into clear plans, actions and follow-through.

Prepare for internal team meetings by developing agendas, capturing decisions, tracking action items and ensuring timely follow-up.

Maintain visibility across key activities, deadlines, dependencies, milestones, compliance considerations, risks and issues; flag concerns and help keep work on track.

Strategically manage a complex executive calendar, coordinate high-priority meetings, anticipate scheduling conflicts and arrange domestic and international travel, itineraries and T&E reports.

Track budgets in partnership with the GCA finance team, including expenses, purchase orders and vendor contracts.

Own ad hoc requests with urgency, discretion and sound judgment, identifying the best path forward when direction is limited.

Plan and execute team meetings, in-person and virtual events, off-sites and other engagements that strengthen connection and collaboration.

Provide proofreading and editing support to ensure communications are polished, clear and accurate.

• A high school diploma is required; a bachelor’s degree in business administration, communications or a related field is preferred but not required.
• 5+ years of administrative, project management or project coordination experience.
• 3+ years of experience supporting leaders or teams in a complex environment.
• Must possess strong computer skills and experience with MS Office, Concur, Ariba, aCREW, eMarketplace, Zoom, Teams and related tools; proficiency with productivity tools and portal technology, including SharePoint, is required.

Demonstrates expertise in project management, executive support, and operational coordination, with a strong focus on communication, budget tracking, and event planning. Proficient in utilizing various productivity tools to enhance team collaboration and efficiency.

• Project Management
• Executive Support
• Budget Tracking
• Event Planning
• Strong Computer Skills

• Project Coordination
• Proofreading
• Editing
• Agenda Development
• Action Item Tracking

• Discretion
• Sound Judgment
• Collaboration
• Communication

• Oncology Communications
• Public Affairs
• Complex Environment
• Vendor Contracts
• T&E Reports

• MS Office
• Concur
• Ariba
• ACREW
• EMarketplace
• Zoom
• Teams
• Share Point