Administrative Assistant

Job Description

We are seeking a highly organized and motivated Administrative Assistant who will provide day-to-day administrative support to our COO while being developed to support and eventually deliver internal training. This role is ideal for someone who enjoys organization, communication, and learning.

• Provide comprehensive administrative assistance to leadership and team members
• Manage calendars, schedule meetings, and coordinate logistics
• Prepare correspondence, reports, presentations, and training materials
• Maintain organized records, files, and databases (digital and physical)
• Serve as a point of contact for internal and external stakeholders
• Assist with office operations and process improvement initiatives
• Manage Vendor Relationships

• Support existing trainers with scheduling, materials preparation, and session logistics
• Observe and participate in training sessions to learn content and facilitation techniques
• Assist in updating and maintaining training documentation, guides, and resources
• Gradually co-facilitate training sessions under supervision
• Learn adult learning principles and internal training methodologies
• Eventually deliver training sessions independently as part of a train-the-trainer model

• High school diploma or equivalent required; associate or bachelor’s degree preferred
• 3-5 years of administrative or office support experience preferred
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Comfortable learning new systems, processes, and content
• Proficiency with common office software (e.g., Microsoft Office, Google Workspace)
• Confidence presenting information to small groups (or strong interest in developing this skill)
• Detail-oriented, proactive, and adaptable

• Interest in teaching, coaching, or employee development
• Ability to explain information clearly and patiently
• Professional demeanor with a collaborative mindset
• Willingness to receive feedback and continuously improve