School Site Coordinator

Title: School Site Coordinator

Supervisor: Program Director of School-Based Clubs

Site Location: Clifton Public Elementary Schools

Exempt/Nonexempt: Part-Time, Non - Exempt

Position Overview:

The After school Site Coordinator provides leadership, coordination, and oversight for multiple before-and-after school programs located in elementary schools throughout the City of Clifton. Reporting to the Program Director of School-Based Clubs, this position is responsible for ensuring the delivery of safe, engaging, and high-quality youth development programs that support the social, emotional, and academic growth of school-aged children.

The Site Coordinator oversees daily program operations, supervises and mentors staff, ensures compliance with all licensing and regulatory requirements, implements high-quality curriculum and enrichment activities, builds strong partnerships with families, schools, and community organizations, and supports the continued growth and success of school-based youth programs.

Key Responsibilities:

• Provide leaderships and oversight for the daily operations of multiple school-based before-and after-school programs, ensuring consistent schedules, routines, and developmentally appropriate practices.
• Support the Program Director in implementing, assessing, and continuously improving hands-on learning experiences and high-yield activities aligned with out-of-school-time best practices and Boys & Girls Club youth development outcomes.
• Conduct regular site observations to ensure program quality and promote trauma-informed, culturally responsive, and inclusive learning environments.
• Monitor program performance and recommend improvements that enhance participant engagement and overall program effectiveness.

2. Licensing, Compliance & Documentation

• Ensure full compliance with all applicable New Jersey Department of Children and Families (NJDCF), New Jersey Department of Health (NJDOH), and state and local childcare licensing regulations.
• Maintain accurate child and staff records, attendance, incident reports, and all required program documentation.
• Stay current on licensing standards and ensure staff consistently follow all policies, procedures, and mandated reporting requirements.

3. Staff Management, Coaching & Culture

• Onboard, supervise, schedule, and evaluate site staff to maintain appropriate staffing ratios and continuity of care.
• Provide ongoing coaching, mentoring, and professional development opportunities that foster continuous improvement and staff engagement.
• Promote a collaborative, positive, and inclusive team culture.
• Model professionalism, integrity, accountability, and excellent customer service for staff, youth, and families.

4. Family, School & Community Partnerships

• Build and maintain strong, trusting relationships with families through regular communication, conferences, and family engagement activities.
• Collaborate with Clifton Public Schools, community partners, and stakeholders to support student success, smooth transitions, and coordinated services.
• Represent the organization professionally within schools and the broader community.

5. Safety, Risk Management & Professional Conduct

• Ensure all program environments are safe, clean, welcoming, and well-equipped to provide high-quality care and instruction.
• Implement and monitor safety procedures, emergency preparedness plans, confidentiality standards, and facility maintenance practices.
• Respond effectively to emergencies, behavioral incidents, and other situations requiring sound judgment and timely decision-making.
• Complete all required trainings, certifications, and professional development activities.

Physical Requirements:

• Ability to stand, walk, bend, stoop, reach, kneel, and sit for extended periods throughout the workday.
• Ability to occasionally run actively and participate in indoor and outdoor recreational activities with children.
• Ability to lift and carry up to 30 pounds.

Qualifications

Required:

• High school diploma or equivalent required; associate's or bachelor's degree in education, child development, human services, recreation, or a related field is a plus.
• Minimum of two (2) years of supervisory experience in a licensed childcare center, school-age program, or similar youth development setting.
• Experience supervising, coaching, and developing staff.
• Strong knowledge of child and youth development principles and positive behavior management strategies.
• Excellent organizational, communication, interpersonal, and relationship-building skills.
• Ability to maintain confidentiality, exercise sound judgment, and establish appropriate professional boundaries.
• Ability to successfully complete all required background checks, fingerprinting, and health clearances.
• Valid driver's license and reliable transportation.

Preferred:

• Experience working with culturally diverse children and families, including youth with special needs.
• Bilingual or multilingual, with English/Spanish strongly preferred.
• Experience with…