Junior Project Production Coordinator

Responsibilities Costing & Bill of Materials

• Build and maintain accurate product cost data and bills of materials within the company system
• Support cost accounting setup and ensure data integrity across systems
• Continuously review and update material costs to reflect current pricing

• Manage order entry accuracy, verify pricing, and ensure data consistency in the system
• Oversee inventory levels, including cycle counts and quarterly audits
• Track material usage, maintain stock levels, and coordinate timely reordering
• Maintain accurate bills of materials to support cost visibility and margin tracking
• Communicate with vendors to follow up on orders and negotiate pricing as needed

• Partner with the manufacturing floor to schedule and prioritize production
• Determine production sequencing based on order urgency and deadlines
• Monitor and communicate lead times internally and to customers
• Ensure smooth workflow between purchasing, production, and delivery

• Serve as the primary point of contact for customers throughout the project lifecycle
• Confirm project specifications, track deposits, and provide consistent updates
• Maintain clear communication regarding timelines, delivery expectations, and status changes
• Ensure engineering reports are completed accurately and delivered on time

• Schedule freight, coordinate shipments, and negotiate day‑to‑day trucking rates
• Align delivery schedules with production completion and installation timelines

• Act as liaison between customers, installers, and internal teams
• Coordinate installation schedules across regions, ensuring alignment with delivery timelines
• Provide installers with detailed specifications, drawings, and requirements
• Build and manage a network of qualified installers across the US and Canada
• Oversee installations from delivery through completion
• Ensure installations meet company standards and customer expectations
• Collect completion documentation, approvals, and maintain records for warranty purposes
• Follow up with customers to ensure satisfaction and resolve any issues
• Currently oversee installations in NY and NJ, with expansion to national coverage

• Highly detail‑oriented with strong organizational and multitasking abilities
• Strong communication skills, both written and verbal, comfortable interfacing with customers, vendors, and internal teams
• Self‑starter who takes initiative and follows through independently
• Working knowledge of manufacturing processes and ability to read technical drawings
• Experience in manufacturing, construction, or industrial environments preferred
• Proficient in Microsoft Excel and ERP systems, Sage 100 experience strongly preferred
• Experience with CRM systems and ability to learn new platforms quickly
• Understanding of cost accounting and inventory management principles is a plus
• Comfortable negotiating with vendors and logistics providers
• Team‑oriented, thrives in a fast‑paced, hands‑on environment
• Associate’s or Bachelor’s degree in business, operations, supply chain, or related field preferred; relevant experience will be considered

Clifton, NJ

$75,000 per year