Accounts Payables Purchasing Assistant

Accounts Payables Purchasing Assistant

The AP Purchasing Assistant supports RSC Mechanical's Accounts Payable and Purchasing functions by creating purchase orders, monitoring purchasing and AP communications, and coordinating travel arrangements for field technicians. This is an entry-level role, ideal for someone who is detail-oriented, organized, and eager to build a career in purchasing and accounts payable. Assistants who demonstrate strong performance have the opportunity to grow into Analyst and Specialist roles within the department.

Key Responsibilities:

• Create purchase orders accurately and efficiently while meeting established productivity and quality standards.
• Monitor the Accounts Payable email inbox for new invoices; print, read, and check off emails after processing.
• Monitor the Purchasing team's shared email inbox and phone line, answering calls by the first ring.
• Book hotel and flight reservations for field technicians, verifying spending against approved travel budgets and seeking manager approval as needed.
• Communicate with technicians and their managers to provide purchase orders for truck stock purchases, ensuring proper approvals are obtained.
• Add travel costs to the appropriate ticket or job documentation within one business day of booking.
• Maintain organized, up-to-date records of purchase orders, invoices, and travel bookings.
• Support the broader Purchasing/AP team with additional administrative tasks as assigned.

Qualifications:

• Maintains a positive attitude and flexibility in a fast-paced environment.
• Ability to multitask and manage competing priorities throughout the day.
• Strong attention to detail and accuracy in data entry and documentation.
• Comfortable with data entry and basic office/purchasing software (training provided).
• Ability to work both collaboratively as part of a team and independently with minimal supervision.
• Clear, professional communication skills for phone, email, and in-person interactions with co-workers, technicians and vendors.
• High school diploma or equivalent required; prior office, customer service, or purchasing experience is a plus but not required.

Professional Standards:

• Maintain a high level of professionalism in all communications with customers, vendors, and coworkers.
• Adapt to changing priorities and workload demands, including schedule adjustments when necessary.
• Demonstrate teamwork, accountability, and a customer-focused mindset.
• Maintain consistent attendance and punctuality.
• Adhere to company policies regarding confidentiality, conduct, and communication (including electronic and social media communication).

Schedule & Work Hours:

• Full-time, Monday through Friday, standard business hours.

Compensation:

$18.00 per hour

Benefits:

• Affordable Health Benefits
  - Medical, dental, and vision plans that won't break the bank.
• Pet insurance
  - Because we care about your whole family.
• 401(k) with 5% Company Match
  - Fully vested from day one.
• PTO and Holiday Pay
  - Recharge with PTO and enjoy 6 paid holidays.
• Weekly Paydays
  - Through direct deposit.
• Exclusive Employee Perks Through Ulliance
  - Free legal, financial, and mental health services. Plus, discounts on concerts, theme parks, hotels, and more.

Work Environment:

• Primarily an office environment with regular use of a computer and phone.
• Occasional need to sit for extended periods while processing purchase orders.

Equal Employment Opportunity

RSC Mechanical is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees.