Ems Timecard Coordinator

EMS Timekeeper Job Description

Job Title:

EMS Timekeeper / Payroll Timecard Coordinator

Department:
Operations / Payroll Support

Reports To:

Operations Manager, Payroll Manager, or Human Resources Director

The EMS Timekeeper is responsible for reviewing, auditing, and approving employee timecards to ensure accurate payroll processing. This position works closely with field supervisors, scheduling staff, payroll personnel, and employees to verify hours worked, adjust pay codes, reconcile schedule discrepancies, and ensure compliance with company policies, labor regulations, and collective bargaining agreements when applicable.

• Review and audit employee timecards for accuracy, completeness, and compliance with company policies.
• Verify scheduled shifts against actual hours worked using scheduling and timekeeping systems.
• Adjust pay codes as necessary for overtime, training, PTO, sick leave, bereavement leave, jury duty, shift differentials, and other payroll‑related items.
• Correct scheduling discrepancies and ensure timecards accurately reflect approved work schedules.
• Research and resolve missing punches, attendance exceptions, and payroll discrepancies.
• Communicate with employees, supervisors, and managers regarding timekeeping issues and required corrections.
• Ensure overtime calculations comply with federal, state, local, and organizational requirements.
• Maintain accurate records and documentation supporting payroll adjustments and approvals.
• Monitor payroll deadlines and ensure all timecards are reviewed and approved within established timelines.
• Assist with payroll audits and provide reports related to attendance, labor utilization, and payroll accuracy.
• Support compliance with labor agreements, company policies, Fair Labor Standards Act (FLSA), and applicable regulations.
• Generate and distribute timekeeping reports as requested by management.
• Identify trends or recurring timekeeping issues and recommend process improvements.

Knowledge of payroll and timekeeping practices.