Finance And Operations Division Administrator

TITLE:

FINANCE AND OPERATIONS DIVISION ADMINISTRATOR

GRADE: 123

LOCATION:

415 W. Michigan, Ypsilanti

UNION AFFILIATION:
Non-Union Employees

Under general direction of a higher classified employee, provides oversight of financial, budgetary, and operational processes for the Department as well as supporting the basic personnel matters required for functional operations. Ensures fiscal control, accountability and integrity for funding received from Federal, State, Local, and private revenue sources. Plans, assigns, directs, review and evaluates the work of staff to provide for the full range of financial, accounting, and operational/administrative processes within the Department.

Assures all financial, billing, and contracting processes are compliant with state, federal, grantor, and contractual requirements. Represents the Office of Community and Economic Development in County and regional financial, contracting, operations and billing committees, projects, and processes.

• Responsible for day-to-day operations of the Office of Community and Economic Development Finance and Operations Unit.
• Develops, recommends, and implements goals, objectives, policies and procedures and work standards for Finance and Operations Division.
• Supports department-wide Human Resources functions by processing action requests, facilitating personnel matters, supporting team in access to resources, providing guidance on human resources and labor policies and procedures, and functions as a liaison between County Human Resources and the department.
• Coordinates the Day One process for new hires ensuring desk space, phones, and IT equipment are available for new employees.
• Prepares and directs the preparation of departmental budget, providing support to programs in development and submission of departmental and program budgets.
• Reviews Board of Commissioners action items for financial and operational impact; attends BOC meetings as necessary to analyze, present, and monitor action items to assess fiscal and operational impact on the department.
• Provides monthly and quarterly monitoring of departmental budget, assuring expenditures and revenues are within budgetary and programmatic guidelines. Provides monthly reports to Management Team and assists programs in monitoring of program level budgets, assuring the Department maintains a balanced budget. Leads team in periodic budget adjustments based on trends and projections.
• Reconciles and monitors balance sheet activities.
• Directs the annual Single Audit and County Audit activities for the department.
• Provides revenue projections based on Federal, State, and local revenue sources. Consults with programs to assure services maximize revenue opportunities.
• Assures appropriate records are maintained according to standards of all revenue sources, including formula and competitive grants. Trains staff in requirements and provides oversight of compliance.
• Plans, assigns, directs, reviews, and evaluates the work of professional and support staff within the Finance and Operations Unit, recommends selection of personnel and trains them in work processes; interprets applicable federal and state laws and regulations and County and Departmental policies to subordinates.
• Confers with and works in a team setting with other program administrators to coordinate resources, service delivery and accountability to consumers in the most efficient and effective manner.
• Provides leadership and staff support to regional or inter-departmental committees regarding finance, billing, claims, budgeting, and overall agency operations.
• Supports programs in developing, monitoring, and evaluating program services and activities, including researching, and developing fund sources, preparation of grant and program proposal budgets and developing financial monitoring tools.
• Represents the Department in financial and contract negotiations with state and federal agencies, regional financial planning, county budget processes and with grantors.
• Provides technical advice and assistance to staff; resolves problems and makes specific suggestions for action.
• Maintains accurate records and files; prepares reports, records, correspondence, and other written materials in accordance with professional standards and Departmental retention standards; ensures that reports are submitted to appropriate agencies and departments in a timely manner. Oversees preparation for annual audits, provides staff support for audit and presents findings to…