Payroll Administrator

Performs payroll and administrative work of the Auditor’s Office, under the supervision of the County Auditor.

• Must be capable of regular and predictable attendance at a specified location in order to perform assigned tasks.
• Assist in with elections during peak times.
• Other duties as assigned.

• Process hours worked by employees through payroll system.
• Process checks and direct deposit forms and disburse to employees.
• Generate direct deposit and submit online biweekly.
• Submit Federal and State taxes online biweekly.
• Process and distribute payments for payroll deductions.
• Generate IPERS files for County and County Assessor monthly.
• Generate billing invoices for special grant and projects.
• Complete, balance and submit claims for reimbursement for GTSB in coordination with the Sheriff’s Office.
• Calculate and input hourly rate information into payroll system to adhere to the pay scale of union contracts.
• Calculate and input hourly/salary rate for all Elected Officials and other non-union employees annually.
• Participate in training webinars as scheduled.

• Process paperwork on all required forms and payroll deductions for new County hires.
• Update employee records and process a final check when an employee leaves County employment.

• File new employee information to all the required entities.
• Process claims for administrative fees or premiums.
• Assist employees in regards to payroll questions.
• Track part-time and seasonal employee hours to make sure their qualification for certain benefits.
• Tracking FMLA hours to make sure the employee does not exceed the maximum hours allowed.
• Track employee’ vacation, sick and other types of leave.
• Complete employment verifications as received.
• Process open enrollment information every July with the help of Human Resources.

• Process wage reports to the US Census Bureau, Social Security, Iowa Department of Labor, Iowa State Association of Counties and other entities as required or requested.
• Process the annual wage report as required by state law to be published in the official County newspapers.
• Process and issue annual W2 forms for employees.
• Process and issue 1099, 1094, and 1095 forms to vendors who meet the required reporting threshold.

• Answer incoming telephone calls – answer questions, transfer calls, etc.
• Assist customers in the office.

• Utilize an inserter machine for various mailings and document folding
• Prepare various documents for mass mailing.
• Schedule maintenance/repair as needed for the inserter machine and other mail processing equipment.
• Process department mail as needed.
• Assist other departments with equipment operation issues as needed.
• Monitor and update funds for postage to ensure sufficient amounts are available for outgoing County mail.

• Generate claims for insurance premiums and administrative fees.
• Enter claims to generate checks for payroll and benefit process as needed.
• Research information through accounts payable program as needed.
• Process information from returned W9 forms as needed.
• Correspond with vendors to obtain required W9 forms needed for 1099 reporting.

• Qualified applicants should have a minimum of 2 years of experience.

• Proficient with Microsoft Office Excel, Word, PowerPoint and Outlook.
• Detail oriented in presentation of documents, reports, lists and correspondence.
• Ability to manage strict deadlines.
• Ability to interact with a variety of people and communicate effectively.
• Ability to represent Clinton County with honesty and integrity and uphold a positive image

• Ability to read, comprehend and write simple instructions, short correspondences and memos.
• Ability to write reports and business correspondence.
• Ability to effectively present information and respond to questions from a variety of people in English using appropriate terminology and language.

• Knowledge of County funding process.
• General knowledge of employee benefits including COBRA, IPERS, FMLA,…