Operations Administrator; Largo & Gaithersburg, MD

Join the industry leader!
BOLAND provides clients with sustainable and energy efficient solutions for commercial, institutional and industrial buildings in Washington, DC / Baltimore metropolitan area. We allow building occupants and owners to do what they do best—focus on business, not buildings.

Did you know we have been named "
Best Place to Work
" by 'Washington Business Journal' 18 times?

Coordination of internal and external client service requests. Administrative duties as described in responsibilities.

Job Type: Full-Time

Workplace Type: Onsite, split time between 2 locations (1 day per week remote)

Office

Location:

Largo and Gaithersburg, MD

FLSA Status: Non-Exempt

• Uniforms & Supplies Handling
  • Regular stock truck equipment including fire extinguishers, first aid kits, FR equipment-arc flash equipment for technicians, etc.
  • Process uniform orders, special/seasonal requests, handle weekly deliveries and distribution, verify weekly invoices, and submit for payment.
• Fleet Administration Support
  • Reconcile monthly bills, add & delete trucks and tags—sold or new trucks.
  • Manage Park Mobile Program and parking ticket administration.
• Report & Information Processing
  • Proper review, distribution, and filing of all submitted technical reports, including refrigerant reports, eddy current reports, vibration analysis, augury, oil sample report, etc.
  • Order oil analysis kits from Trane Chem Lab and assemble for distribution, maintain appropriate stock levels.
  • Maintain up-to-date CFC licenses for all technicians in the appropriate software.
• Administrative Tasks
  • Reconcile Visa bill monthly; tool purchases, Park Mobile, Amazon, etc.
  • Training coordination and support for technician professional development and department meetings (on and off‑site).
  • Collaborate with Service Administrator and Leadership to schedule and execute technician social events.
  • Collaborate with field and office leadership to contribute articles for company newsletters.
  • Work with department leadership to support and develop recognition of field and office associates.
  • Maintain service personnel reference documents – flow charts, maps, profiles, and publish to Service SharePoint regularly.
• Other duties as assigned

• High school diploma required
• Minimum 2‑5 years of previous administrative experience
• Knowledgeable in Microsoft Office, including Word, Outlook, Teams, and Excel
• Familiar with the HVAC or relevant industry
• Self‑motivated, determined

• Ability to lift 25 lbs regularly
• Sitting for extended periods of time
• Ability to work in standard office environment

• Excellent pay and benefits
• Great and supportive work environment
• Professional training and growth
• Generous educational assistance program
• Recognition and outstanding co‑workers!

If you are interested in joining the Boland team, please apply through the company website: .

We want to hear from you!

Boland is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, or veteran status. We comply with applicable federal laws, including Section 503 of the Rehabilitation Act and VEVRAA.