Human Resources Assistant

Overview / Job Summary

The Human Resources Assistant (HR Assistant) assists the Human Resources Manager with tasks pertaining to recruitment, selection, onboarding, training, and retention.

This team member will be based out of a Koons Automotive dealership location in Maryland. They will be expected to be in the office 5 days/week, along with their peers.

• Communicates with applicants and new hires in a helpful and friendly manner
• Initiates, reviews, and tracks applicant background and drug screens
• Reviews job applications for thorough completion and communicates with Hiring Manager when applicants need to update their applications or if applicant does not qualify
• Conducts new hire orientation classes twice a week or as needed
• Assures that new hire and HR completes the I-9 process within compliance time frames
• Confirms new hire received a job description
• Communicates with Hiring Managers regularly to provide candidate updates of the background and drug screening
• Coordinates with Hiring Manager on orientation date for new hires and process onboarding details in the applicant tracking system
• Organizes pay plans, uniform deduction and other payroll forms for new hires and send to payroll after each orientation
• Submits new hire pay for Day 1 Orientation spreadsheet to payroll after each orientation
• Uploads new hire documents to electronic employee file
• Keeps orientation materials up to date and in stock weekly
• Maintains compliance on HR related documentation when uploading into MDS
• Coordinates with outer-lying payroll administrators on onboarding documentation to ensure timely compliance
• Provides new hire list for monthly sales training of new hires with Sales Trainer
• Tracks candidate status daily and provides updates to HR Manager and Hiring Manager daily
• Works with vendors to troubleshoot and/or provides fast response to candidates that need help with the background screening or drug test process
• Reviews negative background results and/or drug screen results and determines if results fall within company policies for employment
• Coordinate with outer-lying payroll administrators on onboarding documentation to ensure timely compliance
• Ability to operate under pressure in a high-volume office setting required
• Ability to work in a professional manner, exhibit a high level of confidentiality and integrity while handling sensitive matters
• Performs other related duties to benefit the mission/vision of the organization
• Must be committed to a culture of diversity and equality
• Travel will be required at times (Less than 10%)

• Bachelor’s degree in Human Resources, Business or related field
• At least 1 to 3 years of professional level experience
• Ability to maintain highly confidential information
• Excellent interpersonal, verbal and written communication skills
• Ability to working cross functionally up and down the organization with proven ability to build relationships, establish trust and credibility
• Work both independently and in a team, on multiple projects in a demanding, deadline driven environment Knowledge of the recruitment process is a plus
• Knowledge of the recruitment process is a plus

Salary: $30-$35 per hour, based upon experience

• Weekly pay
• Paid holidays & paid time off
• Paid training
• Stock Awards (select management and front-line team member’s eligible!)

• Insurance: medical, vision, dental, accident, critical illness and hospital indemnity plans
• Up to 12 weeks paid pregnancy leave (disability leave)
• Health savings account
• Flex spending accounts (tax free)
• Short-term and Long-term disability plans