AI Operations Specialist

Qualifications

• Must have active TS.SCI with CI Poly
• Experience and skills:
• Experience providing administrative or operational support in a government or military environment.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Experience taking meeting minutes and synthesizing information into actionable summaries.
• Familiarity with the Defense Travel System (DTS) or similar government travel systems.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Proficiency with Confluence and JIRA.
• Ability to work effectively with senior leaders and diverse stakeholders.

• Monitor quality assurance and ensure products meet established quality standards before delivery.
• Demonstrated experience inspecting documentation for quality, completeness, and strategic alignment.
• Experience in dynamic operations environment to ensure short- and long-term objectives are met.
• Experience with JIRA, ETMS2, and WMS.
• Write standard operating procedures to include initiation of outlining steps and processes for completing tasks within an organization.
• Provide clear, accurate, and timely reporting to senior leaders.
• Communicate across teams and various backgrounds including government PMs, financial managers, and technical teams at various levels.
• Strong communicator with the ability to synthesize complex information.
• Strong attention to detail.
• Ability to unify disparate teams, simplify complexity, and drive consistent processes.
• Ability to enforce clarity and accountability.
• Strong strategic judgment.
• Comfortable influencing without direct authority.
• Calm under pressure, decisive operator who works holistically across portfolio with shown strategic judgement and strong, effective communicator.
• Demonstrated experience influencing cross-functional teams.
• Ability to quickly learn mission context and translate information into operational decisions.
• Relentless prioritization.
• Vendor-neutral posture.
• Ability to coordinate across diverse stakeholders and agencies.
• Manages tasks while building standard operating procedures to simplify government work. Experience with JIRA/WMS/ETMS2 needed.
• Possesses and applies expertise on multiple complex work assignments. Assignments may be broad in nature, requiring originality and innovation in determining how to accomplish tasks. Operates with appreciable latitude in developing methodology and presenting solutions to problems. Contributes to deliverables and performance metrics.
• Coordinate and manage general officer–level meetings, including scheduling, agendas, read-aheads, and logistics.
• Attend meetings as required and take detailed, accurate minutes.
• Translate meeting minutes into clear talking points, action items, and deliverables for senior leaders and staff.
• Track decisions and follow-on actions to ensure timely completion.
• Coordinate and manage all official travel for staff and leadership using the Defense Travel System (DTS).
• Prepare, review, and submit travel authorizations and vouchers (on DTS).
• Track, maintain, and update engagement requests on behalf of the Chief AI Officer.

• Experience:
  
  7+ years experience with a Bachelor's Degree in one of the following:
  Project Management, Business Management, Economics, Political Science, Computer Science, Engineering, Law, Finance/Accounting, Strategic Intelligence or related discipline.