Contracts Administrator

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Full Time Clinton, MA, US

7 days ago Requisition

Salary Range: $65,000.00 To $ Annually

How we communicate, capture, and share information has not changed significantly in our lifetime—it has changed significantly in the last decade, even in the last year. From a vacationer checking email as they fly across the world to a U.S. military service member sharing critical observations across the battlefield, the ability to capture and transfer data over different platforms is an important part both of our everyday lives and the security of our country.

Whether on a geostationary satellite, a naval vessel, or a military jet, the mission‑critical solutions that we design and manufacture at Vitesse make our country and our world safer.

Through extensive technical expertise, Vitesse Systems optimizes the functionality of antenna and thermal management systems for the advancement of next‑generation Radar, Electronic Warfare, and C4I (Command, Control, Communications, Computers, and Intelligence) systems.

Vitesse Systems prides itself on the solutions we provide to our customers, as well as the incredible team of dedicated people we employ.

As a Contracts Administrator you will support the administration of customer contracts, purchase orders, change orders, and related agreements throughout the contract lifecycle. This position works closely with Sales, Program Management, Finance, Supply Chain, and Operations to ensure contractual compliance while supporting business growth and customer satisfaction. The primary responsibility of the Contracts Administrator is to support the administration, review, and execution of customer contracts, POs and agreements while ensuring compliance with applicable contractual requirements and company policies.

Commitment to and support of the Company Core Values are key to success in this position.

• Manage contract administration activities throughout the full contract lifecycle, including contract setup, review, maintenance, modifications, amendments, change orders, and closeout.
• Review customer purchase orders, contracts, modifications, amendments, flowdowns, and terms and conditions to ensure accuracy, completeness, compliance, and alignment with approved business positions.
• Analyze contractual requirements, obligations, deliverables, milestones, funding, periods of performance, schedules, reporting requirements, and customer flowdowns; identify risks, exceptions, and required internal actions, escalating issues as appropriate.
• Prepare, process, and maintain contract modifications, amendments, change requests, approvals, correspondence, and contract documentation while ensuring ERP order accuracy and maintaining complete and accurate contract files.
• Track contract deliverables, funding, performance periods, delivery schedules, invoicing requirements, contractual obligations, and open action items to support timely execution, compliance, and risk mitigation.
• Coordinate cross‑functionally with Sales, Program Management, Finance, Engineering, Quality, Operations, Supply Chain, customers, suppliers, and other stakeholders to communicate contract requirements and support proposal, RFQ, quote, contract performance, cost, schedule, delivery, and invoicing activities.
• Support proposal development, contract reviews, customer negotiations, and change management by preparing contract summaries, coordinating cross‑functional reviews and approvals, tracking exceptions, and assisting with issue resolution, disputes, and contract closeout. Utilize Salesforce CRM to support proposal, quote, and contract review activities.
• Serve as a primary point of contact for routine customer contract inquiries and related correspondence.
• Support compliance with customer requirements, company policies, applicable laws and regulations, FAR/DFARS clauses, export control, cybersecurity, quality requirements, and government registration systems (including SAM.gov, DECCS, PIEE, and…